Administative Support

Barwon Health; Geelong; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

5 weeks leave (pro-rata)

Salary packaging

Job summary

Barwon Health, Geelong, is seeking an experienced service operations administrator to support the Service Operations Centre. You will coordinate daily administrative functions across Language Services, Accommodation Services and Workforce Management, ensuring efficient service delivery and professional, customer-focused support.

Key duties include maintaining databases, rosters and staff records, managing bookings and invoicing, and preparing workforce reports while ensuring confidentiality and

Qualifications

• Demonstrated computer literacy with Microsoft Office and the ability to learn specialist administrative systems.
• Excellent verbal and written communication skills, with the ability to communicate professionally with internal and external stakeholders.
• Strong organisational skills and attention to detail in handling databases, rosters and documentation.

Responsibilities

• Coordinate the day-to-day administrative functions of the Service Operations Centre, including Language Services, Accommodation Services and Workforce Management.
• Maintain accurate databases, rosters, staff records and accommodation documentation; manage bookings, invoicing and payroll-related queries, and prepare reports.
• Liaise with internal and external stakeholders, support orientation of new staff, maintain confidentiality and ensure compliance with Barwon Health policies.

Skills

Communication

Administration

Data entry

Tools

Microsoft Office

Job description

• Build your career with Victoria’s largest regional health service
• Join a supportive, high-performing team making a real community impact
• Permanent part-time and full time opportunities available I 5 weeks leave (pro-rata) | salary packaging

About the role

Join the Service Operations Centre team and play a key role in ensuring the smooth and efficient delivery of day-to-day administrative functions across the service. Working closely with the Service Operations Centre Workforce and Operations Managers, you will develop a strong understanding of the Centre’s services, support operational requirements, maintain and manage relevant systems, and engage with key stakeholders to ensure administrative processes meet the needs of the organisation.

Key responsibilities

Coordinate the day-to-day administrative functions of the Service Operations Centre, including Language Services, Accommodation Services and Workforce Management, ensuring efficient service delivery and professional, consumer-focused customer service

Maintain accurate databases, rosters, staff records and accommodation documentation; manage bookings, invoicing and payroll-related queries, and prepare reports to support operational and workforce requirements

Liaise with internal and external stakeholders, support the orientation of new staff, maintain confidentiality and compliance with Barwon Health policies, and ensure accurate documentation, incident follow-up and continuous improvement of administrative processes

What we’re looking for

Demonstrated computer literacy, including proficiency in Microsoft Office applications and the ability to learn and use specialist administrative systems

Excellent verbal and written communication skills, with the ability to communicate professionally and effectively with a range of internal and external stakeholders

Excellent verbal and written communication skills, with the ability to communicate clearly and professionally with a range of stakeholders

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services

Excellent working conditions and a strong sense of job satisfaction

A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program

Attractive salary packaging benefits

Living expenses capped at $9,010

Meals and entertainment capped at $2,650

Diversity andinclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples,people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child safety

We are strongly committed to the safety and wellbeing of all children and young people.

Additional information

If you need adjustments to participate in the recruitment process, please contact us at************@barwonhealth.org.au

All appointments are subject to:

• Satisfactory Police Record Check
• Immunisation Status Clearance
• Working with Children Check (if applicable)