Admin & Project Coordinator

ABI Civil Contractors; Sydney; On-site; AUD 90,000 - 100,000; Full time

Benefits offered by this job

Superannuation

Job summary

ABI Civil Contracting NSW is seeking an Admin & Project Coordinator to join our operations team, supporting civil construction projects through comprehensive administrative functions. The role reports to the Operational Support Manager and emphasizes accuracy, confidentiality, and a proactive approach.

You will handle onboarding, fleet and recruitment support, maintain safety/quality records, and assist with reports using Word and Excel.

Qualifications

• Excellent communication, time management and organisational skills.
• Proficiency in Word and Excel.
• Ability to problem solve and think outside the box.
• High integrity and confidentiality.
• Experience in desktop publishing and records management is valued.

Responsibilities

• Onboarding and induction for employment and for new projects.
• Fleet management
• Support recruitment of professional staff, construction labour and plant/equipment operators.
• Maintain training, competency, Safety, Quality and other required registers, records and information
• Maintain personnel files and HR related information with strict confidentiality
• Assist with preparation, formatting and compilation of professional quality reports using desktop publishing tools, Word and Excel
• Support a strong safety and quality culture.

Skills

Communication

Time management

Organisational skills

Problem solving

Confidentiality

Desktop publishing

Records management

Word

Excel

Self-motivation

Civil construction interest

Tools

Word

Excel

Desktop publishing software

Job description

ABI Civil Contracting NSW is a progressive Australian civil contractor delivering major infrastructure projects across NSW and the ACT.

Our diverse project portfolio includes transport infrastructure, bridges, utilities, renewable energy, substations, data centres, defence and major commercial civil works.

As a result of continued growth, we are seeking an Admin & Project Coordinator to join our operations team which includes Safety and Quality.

The Opportunity

Reporting to the Operational Support Manager, the successful candidate will be responsible for supporting the delivery of civil construction projects through administrative functions.

We are seeking an individual who is self-driven and has a proven ability to contribute to successful project outcomes.

Key Responsibilities

Onboarding and induction for employment and for new projects.

Fleet management

Support recruitment of professional staff, construction labour and plant/equipment operators.

Maintain training, competency, Safety, Quality and other required registers, records and information

Maintain personnel files and HR related information with strict confidentiality

Assist with preparation, formatting and compilation of professional quality reports using desktop publishing tools, Word and Excel

Support a strong safety and quality culture.

About You

To be successful in this role, you will have:

Excellent communication, time management and organisational skills.

Proficiency in Word and Excel.

The ability to problem solve and think outside the box.

High integrity, professionalism and confidentiality

A proactive attitude and commitment to achieving outcomes.

Experience in desktop publishing, records/document management and an interest in civil construction will be highly regarded.

What We Offer

Competitive salary package ($90,000 - $100,000 + Superannuation).

Opportunity to work on diverse and challenging infrastructure projects.

Career development within a growing civil contractor.

Supportive management team and collaborative work environment.

Note: This is a full-time office-based position. Own transport is essential.