Admin Officer

Veris; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Veris, a market leading national survey, spatial and planning consulting business, invites applications for an Admin Support role based in our Sydney office (Pyrmont). You will deliver high level administrative services to the Sydney team and regional colleagues, supporting leaders and projects across the region.

Key tasks include coordinating meetings and travel, processing invoices and purchase orders in our ERP system, and helping onboarding and HR/office activities.

Qualifications

• Minimum 3 years of administration experience.
• Experience with invoicing or procurement is desirable.
• Strong written and verbal communication.
• Ability to manage competing priorities and maintain accuracy.
• Proactive and collaborative approach to team success.

Responsibilities

• Provide high level administration support to Sydney and regional team.
• Greet visitors and manage general office inbox.
• Support Project Managers with proposals, bids, and tender submissions.
• Assist with Fleet management and equipment logistics.
• Coordinate meetings, travel and accommodation.
• Process quotes, purchase orders, supplier invoices, expenses in ERP.
• Maintain records and confidentiality, governance compliance.
• Assist with onboarding and HR/office support.
• Contribute to continuous improvement of administrative systems.
• Support special projects and ad hoc tasks as directed.

Skills

Administration experience

Communication skills

Prioritization

Stakeholder management

Tools

ERP system

Job description

About Us

Veris is a market leading national survey, spatial and planning consulting business. With over 450 professionals working across Australia Veris combines innovative technologies with some of Australia’s best spatial experience to deliver an integrated approach to the full project life cycle, from initial planning and feasibility through to construction and beyond.

The Opportunity

Based in our Sydney office (Pyrmont), this position is primarily responsible for delivering effective Admin support services to the Sydney team and wider region when required.

Responsibilities include:

• Provide high level administration support to Sydney, a variety of leaders and the wider regional team
• Greet visitors, answering incoming phone calls and management of general office inbox
• Support Project Managers with a variety of tasks including collation of proposals, bids, and tender submissions, documentation and system updates
• Assist with Fleet management (i.e. freight/logistics of equipment to interstate offices and sites) or arrange hire of equipment where required
• Co-ordinate meetings, workshops and events, book travel and accommodation where necessary.
• Co-ordinate freight of equipment to interstate offices and sites; or arrange hire of equipment when required
• Processing quotes, purchase orders, supplier invoices, expenses and credit card transactions in the ERP system
• Maintain accurate records, databases, and registers, ensuring confidentiality and compliance with governance requirements
• Assist with onboarding and induction of new employees, and provide general HR/office support
• Contribute to continuous improvement of administrative systems and workflows
• Support special projects by organising and coordinating information and requirements
• Undertake ad hoc administrative tasks and projects as directed to support business priorities
• Maintain office housekeeping, facilities, and supplies to ensure a safe and efficient workplace

About You

To be successful in this role you will possess the following skills and experience:

• At least 3 years of administration experience
• Experience with financial/accounting systems and methodology would be desirable (i.e. invoicing, job costing, procurement)
• Excellent communication skills - written and verbal with the ability to develop relationships with key stakeholders internally and externally
• Proven ability to manage competing priorities, handle high volumes of documentation, and maintain attention to detail
• A proactive and collaborative approach, with a willingness to support colleagues and contribute to team success
• Commitment to maintaining confidentiality, accuracy, and professional record-keeping
• An interest in continuous learning and professional development

Our Culture

At Veris, we are proud to provide a diverse and inclusive workplace where every individual is treated with dignity and respect. We are an Equal Opportunity employer, and all qualified applicants will receive consideration for employment regardless of race, cultural background, ethnicity, national origin, ability/disability, gender identity, sexual orientation, spirituality, or religion. We strongly encourage applicants from diverse communities and industries to apply.

We also acknowledge and honour Aboriginal and Torres Strait Islander Elders past, present, and future. We respect the stories, traditions, and living cultures of Aboriginal and Torres Strait Islander peoples and are committed to building a brighter future together.