Admin Assistant - Residential Construction

Design & Build Recruitment; Sydney; On-site; AUD 63,000 - 77,000; Full time

Benefits offered by this job

Supportive team environment

Varied role combining accounts and ad​

Job summary

Design & Build Recruitment in Sydney is seeking an organised Office Administrator to support day-to-day administration and accounts tasks in a busy residential construction environment. You will collaborate with the wider team to ensure invoices are processed, data is accurately entered into Xero, and financial records are kept up to date across projects.

You will liaise with suppliers, manage inquiries, and assist with reporting while maintaining high standards of accuracy and timeliness in a

Qualifications

• Previous experience in an office administration or accounts administration role.
• Experience using Xero is highly regarded.
• Familiarity with accounts payable, accounts receivable and invoice processing.
• Strong attention to detail and a high level of accuracy.
• Confident using Microsoft Office, particularly Excel and Outlook.
• Excellent organisational and communication skills.
• A proactive approach with the ability to manage competing priorities.
• Experience within construction, commercial fit out or a similar industry will be advantageous.

Responsibilities

• Provide general office administration and support across the business.
• Assist with accounts payable and receivable, including processing invoices and payments.
• Enter and maintain financial data using Xero.
• Assist with supplier invoices, purchase orders and payment allocations.
• Reconcile accounts and assist with bank reconciliations.
• Liaise with suppliers and subcontractors regarding invoices and payment queries.
• Maintain accurate financial records, filing systems and project documentation.
• Assist with preparing reports and other financial information as required.
• Manage incoming calls, emails and general office enquiries.
• Provide administrative support to the project and operations teams as needed.

Skills

Office administration

Accounts administration

Attention to detail

Organisation

Communication

Proactive prioritisation

Tools

Xero

Excel

Outlook

Microsoft Office

Job description

We’re seeking an organised and detail-oriented Office Administrator to join a well-established residential construction company. This is a great opportunity for someone with a strong administration background and some accounts experience who enjoys working in a busy environment and keeping things running smoothly behind the scenes.

Working closely with the wider team, you’ll be responsible for day-to-day office administration, accounts support and maintaining accurate financial records using Xero.

The Role

• Provide general office administration and support across the business.
• Assist with accounts payable and receivable, including processing invoices and payments.
• Enter and maintain financial data using Xero.
• Assist with supplier invoices, purchase orders and payment allocations.
• Reconcile accounts and assist with bank reconciliations.
• Liaise with suppliers and subcontractors regarding invoices and payment queries.
• Maintain accurate financial records, filing systems and project documentation.
• Assist with preparing reports and other financial information as required.
• Manage incoming calls, emails and general office enquiries.
• Provide administrative support to the project and operations teams as needed.

About You

• Previous experience in an office administration or accounts administration role.
• Experience using Xerois highly regarded.
• Familiarity with accounts payable, accounts receivable and invoice processing.
• Strong attention to detail and a high level of accuracy.
• Confident using Microsoft Office, particularly Excel and Outlook.
• Excellent organisational and communication skills.
• A proactive approach with the ability to manage competing priorities.
• Experience within construction, commercial fit out or a similar industry will be advantageous.

What's on Offer?

• Up to $70k + Super
• Join an established residential construction company
• A varied role combining accounts and general administration.
• A supportive team environment.
• The opportunity to build on your accounts experience within the construction industry.