Accounts Payable Officer - Systems And Data Support

Accountancy Options; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Accountancy Options is partnering with a community-focused organisation to recruit an Accounts Payable Officer in Melbourne, VIC. The role supports day-to-day AP activities, supplier communications, and data accuracy to ensure smooth financial operations.

You will process invoices, perform coding and reconciliation, upload data, and assist with system data migrations. The position suits someone experienced in high-volume data environments and Excel, with a detail-oriented mindset.

Qualifications

• Experience with accounts payable in high-volume data driven environments.
• Experience with invoicing, reconciliations and basic accounting principles.
• Intermediate to advanced Excel skills.

Responsibilities

• Process and manage invoices, including checking, coding and reconciliation.
• Prepare, validate and upload finance data and import files.
• Coordinate with suppliers regarding bulk and group invoice imports.
• Identify and resolve invoice and data import errors.
• Maintain accurate supplier, client, cost centre and account information.
• Support finance data migration during system implementations and changes.
• Monitor and respond to finance-related queries from suppliers and internal stakeholders.
• Identify opportunities to streamline processes, reduce manual work and improve accuracy.
• Provide general finance administration and support to the wider Finance team.

Skills

Excel skills

Attention to detail

High-volume data handling

Financial data processing

Tools

MYOB

ProSpend

Turnpoint

Job description

Our client is a well-established community-focused organisation with experience supporting people from diverse backgrounds. Currently they are seeking an Accounts Payable Officer to join the Finance team and work closely with them and suppliers to ensure financial information is accurate, processes run smoothly and invoices are processed efficiently.

This is a hand-on role supporting the day to day accounts payable function and data processes.

About the role:

• Process and manage invoices, including checking, coding and reconciliation
• Prepare, validate and upload finance data and import files
• Coordinate with suppliers regarding bulk and group invoice imports
• Identify and resolve invoice and data import errors
• Maintain accurate supplier, client, cost centre and account information
• Support finance data migration during system implementations and changes
• Monitor and respond to finance-related queries from suppliers and internal stakeholders
• Identify opportunities to streamline processes, reduce manual work and improve accuracy
• Provide general finance administration and support to the wider Finance team

What you'll bring:

• Experience with any of the following would be highly regarded: ProSpend, Turnpoint, MYOB or other finance systems
• Experience supporting credit card administration, transaction checking or expense reconciliation processes
• Experience working in community services, aged care, health, disability, not-for-profit or government-funded environments
• Previous experience in Accounts Payable in a high volume data driven environment
• Good understanding of invoice processing, reconciliations and basic accounting principles
• Intermediate to advanced Excel skills
• Strong attention to detail and a high level of accuracy

This is a great opportunity to join a purpose-driven organisation where your finance and systems expertise will directly support the smooth operation of important community services.

Accounts Payable Officer - Systems and Data Support Melbourne, VIC, AU