Accounts Payable Officer - Oracle

TwoScots Recruitment; Melbourne; Hybrid; AUD 50,000 - 52,000; Full time

Benefits offered by this job

WFH after training

Supportive team environment

Job summary

TwoScots Recruitment seeks an Accounts Payable Officer for a medical team in Melbourne’s Eastern suburbs. The role is full-time until January 2026 with potential extension. $36-38 per hour plus super and the option to work from home once fully trained.

Key responsibilities include invoice processing, payment scheduling, reconciliations, record keeping, reporting, and ensuring compliance with financial policies and healthcare standards. Strong communication with vendors is essential.

Qualifications

• 2 years+ experience in accounts payable.
• Experience with an ERP system like Oracle.

Responsibilities

• Invoice Processing: Review, verify, and process invoices for payment.
• Payment Scheduling: Prepare payment batches and ensure timely payments to vendors.
• Reconciliations: Perform regular AP reconciliations for accuracy.
• Record keeping: Maintain organised AP records including invoices and PO.
• Reporting: Assist in monthly AP reports for management review.
• Compliance: Adhere to financial policies and healthcare standards.
• Collaboration: Work with procurement, purchasing and finance to resolve payment issues.
• Audit Support: Provide documentation for internal and external audits.

Skills

Accounts payable

Oracle ERP

Attention to detail

Time management

Vendor communication

Tools

ERP Oracle

Job description

Our client a seeking a detail-oriented and organised Accounts Payable Officer to join a medical team based in the Eastern suburbs. The AP Officer will be responsible for managing the organisation's accounts payable processes, ensuring timely and accurate payments to vendors and suppliers.

This role is a full time role until January 2026 with potential to extend.

CULTURE + BENEFITS

• $36-38ph per hour + super
• Flexibility to work from home once fully trained
• Great support working environment

Key Responsibilities:

• Invoice Processing: Review, verify, and process invoices for payment in accordance with the organisation's policies and procedures.
• Payment Scheduling: Assisting with preparing payment batches, ensuring accurate payments are made to vendors and suppliers within the stipulated timelines.
• Reconciliations: Perform regular account reconciliations to ensure that accounts payable records are accurate and up-to-date.
• Record keeping: Maintain accurate and organised accounts payable records, including invoices, purchase orders, and payment confirmations.
• Reporting: Assist in generating monthly accounts payable reports for management review, highlighting any discrepancies or payment issues.
• Compliance: Ensure adherence to financial policies, internal controls, and relevant regulations governing payments and healthcare industry standards.
• Collaboration: Work closely with other departments, including procurement, purchasing, and finance, to resolve issues related to payments and transactions.
• Audit Support: Assist with internal and external audits by providing necessary documentation and supporting data for AP-related inquiries.

Skills and Experience

• 2 years + experience working in an Accounts payable role
• Experience with an ERP system like Oracle
• Strong attention to detail and accuracy in processing invoices and payments.
• Ability to prioritise tasks and manage time effectively in a fast-paced environment.
• Excellent written and verbal communication skills for vendor interactions and internal communication.
• Proven ability to work with external stakeholders with excellent customer service skills