Accounts Payable Officer

Miller Leith; Melbourne; On-site; AUD 65,000 - 75,000; Full time

Job summary

Miller Leith is seeking an experienced Accounts Payable Officer to join the Finance team in Melbourne on a temporary contract basis. You will manage end-to-end AP processes, ensuring accuracy, timeliness and compliance while supporting the wider Finance function.

In this role you will process high volumes of invoices, reconcile statements, manage the AP subledger in SAP Business One and assist with month-end activities. Strong communication and attention to detail are essential.

Qualifications

• 2-5 years experience in accounts payable or related finance role.
• Experience processing AP across multiple entities/cost centres.
• Strong working knowledge of ERP systems; SAP Business One highly regarded.
• Intermediate to advanced Excel including VLOOKUP/XLOOKUP and Pivot Tables.

Responsibilities

• Process high volumes of supplier invoices across multiple entities and cost centres.
• Match invoices to purchase orders and delivery documentation; investigate discrepancies.
• Prepare and process weekly payment runs, including EFT.
• Reconcile supplier statements and maintain vendor accounts.
• Reconcile landed costs.
• Respond to internal and external queries relating to invoices, payments and balances.
• Maintain AP subledger in SAP Business One; manage vendor master data.
• Support month-end close activities, including accruals and AP reconciliations.
• Monitor AP inbox and ensure invoices are approved per authority policies.
• Identify and implement process improvements to strengthen controls.

Skills

Accounts payable

SAP Business One

Excel (VLOOKUP/XLOOKUP)

Attention to detail

Communication skills

Multi-entity experience

Tools

SAP Business One

Job description

• End-to-end Accounts Payable across multiple entities and cost centres.
• SAP Business One and Excel experience highly regarded.
• Strong attention to detail, accuracy and ability to manage high-volume transactions.

About Us

Our client is seeking an experienced Accounts Payable Officer to join their Finance team on a temporary contract basis. The role will be responsible for managing the end-to-end accounts payable process, ensuring accuracy, timeliness and compliance while supporting the wider Finance function.

Key Responsibilities

• Process high volumes of supplier invoices accurately and in a timely manner across multiple entities and cost centres.
• Match invoices to purchase orders and delivery documentation, investigating and resolving discrepancies.
• Prepare and process weekly payment runs, including EFT.
• Reconcile supplier statements and maintain accurate vendor account records.
• Reconcile landed costs.
• Respond to internal and external queries relating to invoices, payments and account balances.
• Maintain the accounts payable subledger in SAP Business One, ensuring data integrity and correct coding.
• Set up and maintain vendor master data, including banking details, in line with fraud-prevention controls.
• Support month-end close activities, including accruals, AP reconciliations and reporting.
• Monitor the AP inbox and ensure invoices are approved in line with delegated authority policies.
• Identify and recommend process improvements to increase efficiency and strengthen controls.
• Assist with internal and external audit requests relating to accounts payable.
• Provide general administrative support to the wider Finance team as required.

About You

• 2-5 years' experience in an accounts payable or broader finance role.
• Experience processing accounts payable across multiple entities and/or cost centres.
• Strong working knowledge of ERP/accounting systems, with SAP Business One highly regarded.
• Intermediate to advanced Excel skills, including VLOOKUP/XLOOKUP and Pivot Tables.
• High attention to detail and strong numerical accuracy.
• Well-developed communication skills, with the ability to build relationships with suppliers and internal stakeholders.
• Ability to manage competing deadlines and high transaction volumes.
• Sound understanding of basic accounting principles and internal controls.
• Experience within an FMCG, food & beverage or multi-state group structure is desirable.
• Reliable, organised and process-driven, with the ability to work both autonomously and as part of a team.
• Proactive in identifying and resolving issues before they escalation.
• Adaptable and comfortable working through periods of change.