Accounts Payable Officer

Orchard Talent Group; Gold Coast City; Remote; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Fully remote

National role

Growth during transition

Job summary

Apollo Care is seeking an Accounts Payable Officer to manage supplier payments across a multi-entity aged care ecosystem. This fully remote role supports growth as finance capabilities move in-house, delivering accurate payments, strong controls and efficient AP workflows.

You will handle invoice processing, approvals, reconciliations and supplier relationships while contributing to scalable processes during a period of transition.

Qualifications

• Accounting qualification or equivalent required.
• Experience with accounts payable in multi-site or regulated environments.
• Knowledge of GST and payment controls.

Responsibilities

• Process and code supplier invoices with GST compliance and PO matching.
• Manage approvals, payment runs, supplier records and corporate card admin.
• Reconcile AP sub-ledger, support month-end, year-end and audits.
• Build relationships with suppliers and internal stakeholders; identify process improvements.

Skills

Accounts payable experience

GST compliance

Invoice processing

Multi-entity environment

Education

Accounting/Bookkeeping qualification

Tools

Care Systems

Purchase Plus

Weel

EFTsure

Job description

Accounts Payable Officer - Work Remotely From Anywhere In Australia

• Fully remote role within a growing national aged care alliance
• Own end-to-end AP across a complex, multi-entity environment
• Help shape scalable processes during an exciting transition

Summary

Join Apollo Care in a fully remote Accounts Payable role supporting accurate payments, strong controls and the growth of a national aged care alliance.

The organisation

Apollo Care is an alliance of not-for-profit aged care communities working to keep regional providers viable and locally connected. Through shared services, sector expertise and modern technology, Apollo Care helps partner organisations strengthen performance while retaining their local identity, governance and community presence.

With the organisation continuing to grow and finance capability transitioning in-house, this is an opportunity to join at a pivotal stage of its journey.

The opportunity

Reporting to the Group Financial Controller, the Accounts Payable Officer will deliver accurate, timely and compliant supplier payments across multiple aged care facilities, retirement living communities, home care operations and corporate entities.

You will join Apollo Care during a significant transition as finance capability is brought in-house and strengthened to support continued growth.

Key responsibilities will include:

• Processing and coding supplier invoices, ensuring GST compliance, correct entity allocation, purchase order matching and adherence to delegated authorities.
• Managing approval workflows, payment runs, supplier records and corporate card administration while maintaining clear audit trails.
• Reconciling the accounts payable sub-ledger, resolving discrepancies and supporting month-end, year-end and audit requirements.
• Building trusted relationships with suppliers and internal stakeholders while identifying practical improvements to systems, controls and processes.

About you

You will bring:

• A qualification in accounting, bookkeeping, finance, business administration or an equivalent discipline.
• Hands-on accounts payable experience in aged care, healthcare, NDIS, community services or another regulated, multi-site environment.
• Sound knowledge of invoice and GST compliance, payment controls, purchase orders, workflow approvals and reconciliations.
• Strong attention to detail, sound judgement and a responsive approach to stakeholder and supplier queries.
• Experience with Care Systems, Purchase Plus, Weel, EFTsure or business integrations will be highly regarded.

What’s on offer

• A fully remote position with a national, purpose-led aged care organisation.
• The opportunity to help establish and improve an evolving in-house finance function.
• Broad exposure across multiple entities, service types and regional aged care communities.
• A collaborative team environment focused on accuracy, service and continuous improvement.
• Meaningful work supporting the long-term sustainability of community-based aged care.

Applicants must have a legal right to work in Australia and be able to meet the role’s probity and suitability requirements, including obtaining and maintaining the required worker screening clearance.

The Orchard Talent Group acknowledges the Traditional Custodians of the land on which we work. We pay our respect to their Elders past, present and emerging, for they hold the memories, traditions, culture and hopes of Aboriginal and Torres Strait Islander people.