Accounts Payable & Front Desk Support Officer

Sharpe Engineering; Brisbane; On-site; AUD 65,000 - 85,000; Full time

Job summary

Sharpe Engineering is seeking an organised Accounts Payable & Front Desk Support Officer who enjoys numbers and people. In our busy Shared Services team you’ll process supplier invoices, manage front desk duties and help keep our engineering and manufacturing operations running smoothly.

If you’re detail-focused and able to balance interruptions with deadlines, this role offers variety and a chance to improve our processes across accounting and admin tasks.

Qualifications

• Relevant accounts payable experience, including invoice processing and supplier reconciliations.
• Administration, reception or customer service experience.
• A practical understanding of purchase orders, general ledger coding and GST.
• Confidence using accounting or ERP systems and Microsoft 365, particularly Excel, Outlook and Word.
• Strong attention to detail, numerical accuracy and clear communication.
• A professional approach to confidential information and financial controls.
• Around two years of relevant experience is preferred, although equivalent demonstrated capability will be considered.

Responsibilities

• Process supplier invoices and credit notes, checking purchase orders, receipts, coding and approvals.
• Prepare payment proposals, process approved payments and issue remittance advices.
• Reconcile supplier statements and resolve invoice and payment queries.
• Monitor outstanding invoices and receipts, supporting accurate month-end reporting.
• Maintain corporate credit card expense records and follow up receipts and acquittals.
• Welcome visitors, manage incoming calls and shared mailboxes, and coordinate visitor registration.
• Arrange meetings, catering, travel and accommodation, and keep office supplies stocked.
• Maintain accurate records and suggest ways to improve how we work.

Skills

Accounts payable

Customer service

Attention to detail

Education

Business/Administration/Accounting qualification

Tools

Epicor Kinetic

ExpenseMe Pro

VisitUs

Excel

Outlook

Word

Job description

Accounts Payable & Front Desk Support Officer

Great with numbers? A natural with people? Bring both strengths to Sharpe Engineering.

We’re looking for an organised, detail-focused Accounts Payable & Front Desk Support Officer who enjoys keeping accounts accurate, helping people and making the working day run smoothly.

Joining our Shared Services team, you’ll combine accounts payable responsibilities with reception and office administration in a busy engineering and manufacturing environment. From resolving an invoice query to welcoming a visitor, your work will make a difference across the business.

Why this role?

• Enjoy variety: Combine financial processing, customer service and office coordination.
• Make an impact: Help keep suppliers paid, records accurate and everyday operations running smoothly.
• Put your ideas to work: Contribute practical improvements to systems, processes and service.

What you’ll be doing

Reporting to the Shared Services Coordinator, you’ll:

• Process supplier invoices and credit notes, checking purchase orders, receipts, coding and approvals.
• Prepare payment proposals, process approved payments and issue remittance advices.
• Reconcile supplier statements and resolve invoice and payment queries.
• Monitor outstanding invoices and receipts, supporting accurate month-end reporting.
• Maintain corporate credit card expense records and follow up receipts and acquittals.
• Welcome visitors, manage incoming calls and shared mailboxes, and coordinate visitor registration.
• Arrange meetings, catering, travel and accommodation, and keep office supplies stocked.
• Maintain accurate records and suggest ways to improve how we work.

What you’ll bring

You’re someone who spots a discrepancy, follows through on outstanding tasks and makes people feel welcome. You can balance interruptions with work that needs concentration, while staying organised and meeting deadlines.

You’ll need:

• Relevant accounts payable experience, including invoice processing and supplier reconciliations.
• Administration, reception or customer service experience.
• A practical understanding of purchase orders, general ledger coding and GST.
• Confidence using accounting or ERP systems and Microsoft 365, particularly Excel, Outlook and Word.
• Strong attention to detail, numerical accuracy and clear communication.
• A professional approach to confidential information and financial controls.

Around two years of relevant experience is preferred, although equivalent demonstrated capability will be considered.

It would be a bonus if you have:

• A qualification in Business, Administration, Accounting or Bookkeeping.
• Experience with Epicor Kinetic, electronic invoice workflows, ExpenseMe Pro or VisitUs.
• Experience in manufacturing, engineering or another purchase-order-driven business.
• Exposure to month-end journals, credit card reconciliations or intermediate Excel functions.

Ready to bring your skills to Sharpe?

If you enjoy accurate accounts, friendly service and a varied working day, we’d love to hear from you.