Accounts Payable Administrator

Merivale; Australia; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Staff discount across venues

Staff Cellar access

Parental leave with flexible return to

Career growth opportunities

Training and accreditation support

Job summary

Merivale is seeking an experienced Accounts Payable Administrator to join our hospitality accounts team. You will manage end-to-end AP processes, ensuring accurate invoicing and timely payments across a multi-entity environment, while maintaining strong supplier relations.

The ideal candidate has at least 3 years in high-volume AP, experience with ERP systems, Basware or Concur, and a proven eye for detail.

Qualifications

• 3+ years Accounts Payable experience in a high-volume environment
• Experience with large ERP and expense management systems
• Exposure to Basware and Concur is beneficial
• Intermediate Microsoft Excel skills
• Experience managing queries, exceptions and resolving issues
• High level of accuracy and attention to detail
• Organised and able to manage multiple priorities and meet deadlines in a fast-paced environment
• Collaborative and supportive, contributing to a positive team culture
• Professional and approachable communicator who builds strong working relationships

Responsibilities

• Process end-to-end Accounts Payable activities including invoicing and payment processing
• Maintain supplier master data and approve workflows
• Prepare domestic and international payments per terms
• Respond to supplier queries and resolve discrepancies
• Support expense management including corporate cards and reimbursements
• Contribute to process improvements across AP
• Build relationships with suppliers and internal stakeholders
• Ensure compliance with policies, Tax/GST, and internal controls

Skills

Accounts Payable

ERP systems

Excel

Invoice processing

Stakeholder communication

Tools

Basware

Concur

Job description

At Merivale, we believe our people are at the heart of everything we do - from iconic venues to unforgettable customer experiences. We have an exciting opportunity for an Accounts Payable Administrator to join our accounts team and the everchanging world of hospitality.

You will be responsible for performing end-to-end Accounts Payable activities. This includes ensuring the accurate and timely processing and payment of invoices, maintaining positive stakeholder relationships and contributing to process improvements in a dynamic, multi-entity environment.

Key Responsibilities

• Process high volumes of invoices with accuracy and attention to detail
• Monitor and own invoice queues and workflows to ensure timely processing
• Prepare domestic and international payments in accordance with company payment terms
• Complete supplier statement reconciliations and investigate discrepancies
• Respond to internal and external supplier queries
• Investigate and resolve invoice discrepancies
• Support expense management processes including corporate cards and staff reimbursements
• Maintain internal systems including approval workflows and supplier master data
• Contribute to continual process and system improvements across Accounts Payable
• Build strong relationships with suppliers and internal stakeholders
• Ensure compliance with company policies, Tax/GST requirements, and internal controls

The Essentials

• A minimum of 3 years Accounts Payable experience in a high-volume environment
• Experience with large ERP and expense management systems
• Exposure to systems such as Basware and Concur is beneficial
• Intermediate Microsoft Excel skills
• Experience managing queries, exceptions and resolving issues
• High level of accuracy and attention to detail
• Organised and able to manage multiple priorities and meet deadlines in a fast-paced environment
• Curious mindset with an interest in improving processes
• Collaborative and supportive, contributing to a positive team culture
• Professional and approachable communicator who builds strong working relationships

Merivale Employee Benefits

• 25% staff discount across 90+ Merivale venues.
• Exclusive monthly perks, staff-only rewards and events.
• Merivale Staff Cellar - access to premium wines at staff pricing.
• Paid parental leave - with flexible return to work options.
• Unlimited career growth with endless development opportunities.
• Merivale Academy - online and in-person training, including Leadership & Performance, First Aid, Food Safety and more.
• Professional accreditation support - including Leadership qualifications.
• Employee Assistance Program - confidential wellbeing and mental health support, provided by Sonder.
• Employee Referral Program - earn rewards for bringing great people on board.