Accounts Officer

Private Advertiser; Melbourne; On-site; AUD 90,000 - 110,000; Full time

Job summary

Private Advertiser in Melbourne seeks a Senior Accounts Officer to join our finance team. This hands-on role covers accounts receivable, accounts payable, monthly progress claims and variation management within the crane hire and construction sector.

Under the CFO and leadership team you will ensure accurate invoicing, timely collections, supplier payments, and monthly claim processes, with payroll support as needed.

Qualifications

• 5+ years in an Accounts Officer/Senior Accounts Officer or similar.
• Hands-on experience across AR and AP.
• Experience managing debtor ledgers, credit control and collections.
• Experience preparing monthly progress claims and maintaining variation registers, preferably in construction or related industry.
• Strong reconciliation skills and meticulous attention to detail.
• Proficiency in Xero; solid Excel skills.
• Payroll administration experience is advantageous.
• Excellent written and verbal communication.

Responsibilities

• Manage and maintain aged receivables and follow up on overdue balances.
• Debt collection via phone and email.
• Investigate invoice disputes and payment discrepancies.
• Prepare and issue customer invoices with supporting timesheets.
• Reconcile customer accounts and allocate payments.
• Manage accounts payable: supplier invoices, coding and reconciliation.
• Verify invoices against POs and approvals.
• Prepare supplier payment runs.
• Prepare and submit monthly progress claims.
• Maintain project variation registers and track variations.

Skills

Accounts Receivable

Accounts Payable

Credit Control

Excel

Payroll Support

Attention to Detail

Communication

Time Management

Tools

Xero

Job description

We are an established and growing business operating in the crane hire and construction industry, seeking a highly experienced and capable Senior Accounts Officer to join our finance team. This is a hands‑on position requiring strong experience across Accounts Receivable, Accounts Payable, monthly progress claims and variation management, with additional involvement in payroll support when required. Working within the finance team under the leadership of the Chief Financial Officer, the successful candidate will be accountable to the CFO, General Manager and CEO, providing accurate financial information, regular updates and timely support across the business. You will take ownership of key day-to-day accounting functions, ensuring accurate invoicing, timely collections, supplier payments and the effective management of monthly claims and outstanding variations.

Key responsibilities

• Manage and maintain the aged receivables ledger, ensuring outstanding balances are actively monitored and followed up
• Take ownership of debt collection through regular customer contact by phone and email
• Investigate and resolve invoice disputes, payment discrepancies and outstanding account queries
• Prepare and issue accurate customer invoices, including reviewing supporting timesheets, dockets and relevant documentation
• Reconcile customer accounts, allocate payments and maintain accurate collection records
• Manage the accounts payable process, including supplier invoice processing, coding and reconciliation
• Verify invoices against supporting documentation, purchase orders and relevant approvals
• Prepare supplier payment runs in accordance with company procedures
• Prepare, review and submit monthly progress claims in accordance with customer and project requirements
• Maintain and regularly update project variation registers, tracking submitted, pending and approved variations

About you

• At least 5 years of relevant experience in an Accounts Officer, Senior Accounts Officer or similar position
• Strong hands‑on experience across both Accounts Receivable and Accounts Payable
• Demonstrated experience managing debtor ledgers, credit control and collection activities
• Experience preparing monthly progress claims and maintaining variation registers, preferably within construction or a related industry
• Strong reconciliation skills and excellent attention to detail
• Proficiency in Xero or similar accounting software, with sound Microsoft Excel skills
• Experience assisting with payroll administration or processing will be highly regarded
• Excellent written and verbal communication skills
• The ability to prioritise work, meet deadlines and manage multiple responsibilities
• A proactive, accountable and commercially minded approach

About us

We are an established and growing business operating in the crane hire and construction industry.