Accounts & Office Administrator

Visual Graphics (Qld) Pty Ltd; Mackay Regional; On-site; AUD 60,000 - 75,000; Full time

Job summary

Visual Graphics (Qld) Pty Ltd in South Mackay is seeking an experienced Accounts & Office Administrator to join our team. The role combines bookkeeping, payroll and general administration while you also deliver friendly front-counter service to customers.

You will manage day-to-day accounts, process payroll, lodge BAS/PAYGW, and support onboarding and office operations. A proactive, detail‑oriented candidate will thrive in this busy, hands‑on environment.

Qualifications

• Proven experience in bookkeeping, accounts and payroll.
• Experience preparing BAS and managing PAYGW requirements.
• Strong attention to detail and accuracy.

Responsibilities

• Manage Accounts Payable (AP) and Accounts Receivable (AR).
• Complete bank reconciliations and maintain accurate financial records.
• Follow up outstanding accounts and manage debt collection.
• Process payroll and superannuation.
• Assist with employee onboarding and payroll administration.
• Prepare and lodge BAS and PAYGW obligations.
• Maintain accurate and up‑to‑date bookkeeping records.
• Answer incoming phone calls and assist with customer enquiries.
• Attend to customers at the front counter.
• Create and maintain job sheets.

Skills

Bookkeeping

Payroll

Customer service

Tools

Reckon Accounts Hosted

QuickBooks Online (QBO)

Job description

Visual Graphics (Qld) Pty Ltd – South Mackay QLD

We are looking for an experienced and organised Accounts & Office Administrator to join our team in South Mackay. This is a varied, hands‑on position suited to someone who enjoys taking ownership of their work and is comfortable moving between accounts, payroll, administration and customer service throughout the day. You will be responsible for the day‑to‑day bookkeeping and accounts functions of the business while also helping keep the office running smoothly. As one of the first points of contact for our customers, you'll also play an important role in providing friendly and professional service both over the phone and at our front counter.

Key responsibilities

Manage Accounts Payable (AP) and Accounts Receivable (AR)

Complete bank reconciliations and maintain accurate financial records

Follow up outstanding accounts and manage debt collection

Process payroll and superannuation

Assist with employee onboarding and payroll administration

Prepare and lodge BAS and PAYGW obligations

Maintain accurate and up‑to‑date bookkeeping records

Answer incoming phone calls and assist with customer enquiries

Attend to customers at the front counter

Create and maintain job sheets

About you

Proven experience in bookkeeping, accounts and payroll

Experience preparing BAS and managing PAYGW requirements

Strong experience with Reckon Accounts Hosted and QuickBooks Online (QBO)

Good working knowledge of Accounts Payable and Accounts Receivable

Excellent attention to detail and accuracy

Strong organisational and time‑management skills

The ability to prioritise and manage a varied workload

Confident communication skills, both over the phone and face‑to‑face

A friendly, professional approach to customers and colleagues

The ability to work independently and take ownership of day‑to‑day responsibilities

Permanent full‑time position

Stable 38‑hour Monday‑to‑Friday working week

Early finish every Friday

Varied role combining accounts, payroll and administration

Friendly, practical working environment

Opportunity to take ownership of an important role within the business