Accounts Assistant

Frenkel Partners; Melbourne; In loco; AUD 55.000 - 70.000; Tempo pieno

Vantaggi offerti da questo lavoro

Genuine work-life balance

Professional development

Collaborative team culture

Descrizione del lavoro

Frenkel Partners in Melbourne is seeking an organised Accounts Assistant to join the Accounts team. The role focuses on office accounting, receipting, reconciliations, creditor payments, trust-to-office transfers, billing support and debtor management.

You will support end-of-month processing, work with Open Practice (OP), and assist with external searches and disbursements. The successful candidate will bring strong attention to detail, good organisational skills and the ability to prioritise

Competenze

• Experience in an accounts or legal accounts environment is highly regarded.
• Strong attention to detail and accuracy.
• Excellent organisational and time-management skills.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.

Mansioni

• Office accounting and receipting tasks including processing and reconciling receipts.
• Trust accounting and client account reconciliations; manage trust transfers.
• Handling external searches and disbursements, including charging and reconciliation.
• Billing support and processing credit card payments.
• Collaborate with the Accounts team and provide support during busy periods.

Conoscenze

Attention to detail

Time management

Prioritisation

Communication skills

Independence

Team player

Strumenti

OP Open Practice

Descrizione del lavoro

Frenkel Partners is a dynamic, forward-thinking legal practice known for our collaborative workplace culture and high-quality client outcomes. We pride ourselves on offering genuine work-life balance and fostering a collaborative and supportive team environment.

Your New Role

We are seeking an organised and reliable Accounts Assistant to join our Accounts team.

The role will be responsible for a range of day-to-day office and accounting functions, with a particular focus on office accounting, receipting, reconciliations, creditor payments, trust-to-office transfers, billing support, debtor collection and the processing and reconciliation of external search providers.

The successful candidate will work as part of the broader Accounts team and will be expected to assist other members of the team when required, particularly during end-of-month processing. Similarly, the role will receive support from other members of the Accounts team as required.

Office Accounting and Receipting

Running the Summary Controls Report on our accounts software – Open Practice (OP).

Setting the Accounting Day on OP.

Processing office receipting.

Printing office receipts.

Preparing office-to-trust or client EFT refund requisitions.

Reconciling the office account.

Retrieving office and matter creditors for payment once office receipting has been completed.

Entering postage fee journals on OP.

Entering courier charges on OP.

Entering Barrister and General Matter Creditor fee slips on OP and maintaining the relevant database.

Reconciling Barrister and General Matter Creditor statements at the end of each month.

Trust Accounting and Client Accounts

Following up Trust-to-Office transfers.

Printing Trust Account Statements monthly and distributing them to clients in accordance with the firm's procedures.

Undertaking client reconciliations when requested by operators.

Processing invoices when required.

Assisting with debtors and outstanding accounts.

External Searches and Disbursements

Downloading, processing and entering searches from external providers.

Reconciling charges from external providers at the end of each month.

Billing and Payments

Processing credit card payments.

Team Support

Working collaboratively with other members of the Accounts team and providing assistance where required.

Providing additional support during busy periods and particularly during end-of-month processing.

Assisting with other accounts and administrative tasks as reasonably required.

Skills & Experience

Previous experience in an accounts, legal accounts or office accounting environment would be highly regarded.

Experience with legal practice accounting systems, particularly OP, would be advantageous.

Strong attention to detail and accuracy.

Good organisational and time-management skills.

Ability to manage competing priorities and meet regular deadlines.

Good communication and interpersonal skills.

Ability to work independently while also contributing positively to a team environment.

A proactive and helpful approach, with a willingness to assist other members of the Accounts team when required.

Experience with trust accounting, client accounting or legal practice accounting would be advantageous.

What We Offer

Work as part of a supportive and collaborative Accounts team.

Exposure to a broad range of accounting functions within a legal practice.

A welcoming team culture with a focus on professional development and growth.

Genuine work-life balance.