Accounts and Office Manager

Bureau I.P. Lawyers & Trade Mark Attorneys; Melbourne; Hybrid; AUD 45,000 - 65,000; Part time

Job summary

Bureau I.P. Lawyers & Trade Mark Attorneys is seeking a part-time Accounts and Office Manager to handle the firm’s financial administration. The role supports the Principal and Operations Manager across Melbourne, Sydney or Sunshine Coast with a focus on bookkeeping, trust accounting, and invoicing.

Ideal candidates will have trust accounting experience, a BAS Agent credential (or working toward it), and proficiency with Xero. Flexible hours and a collaborative team environment are offered.

Qualifications

• Proven experience in accounts or bookkeeping, ideally in professional services.
• Trust accounting experience is advantageous.
• BAS Agent registration preferred or in progress (not required).

Responsibilities

• Manage day-to-day bookkeeping and bank reconciliations.
• Oversee accounts payable/receivable, invoicing and debtor follow-up.
• Support lawyers and principals with financial administration.
• Operate and maintain the trust account per professional rules.
• Prepare financial reports and assist budgeting and tracking.
• Coordinate with international associates on invoicing and currency matters.
• Assist BAS and IAS lodgments and client cost disclosures.
• Contribute ideas to streamline processes and systems.
• Provide administrative financial support as needed.

Skills

Accounts experience

Bookkeeping

Trust accounting

BAS registration (preferred)

Multi-currency invoicing

Cloud accounting (Xero)

Attention to detail

Communication (written & verbal)

Independent & deadline-driven

Tools

Xero

Job description

Bureau I.P. Lawyers & Trade Mark Attorneys is a specialist Intellectual Property law firm supporting Australian and international companies, foreign law firms, and prominent individuals with strategic legal and commercial advice. The firm’s expertise covers the full IP lifecycle, including trade mark clearance, applications, portfolio development, ongoing management, and enforcement of IP rights locally and globally. As trusted advisors, Bureau I.P. combines technical knowledge with commercial pragmatism to deliver solutions that are aligned with clients’ industries, objectives, and long-term strategies. With experience across multiple jurisdictions and sectors, the team helps clients manage risk, leverage opportunity, and optimise IP assets in Australia and worldwide.

About the Role

We are seeking an experienced Part-Time Accounts and Office Manager to look after the firm’s day-to-day financial administration on a part-time basis. The role can be based in either Sydney, Melbourne or Sunshine Coast.

The role covers bookkeeping, accounts payable and receivable, trust accounting, reconciliations, financial reporting, liaison with international associates and associated administration. You will work closely with the Principal, Operations Manager and our lawyers, supporting them day to day as a valued member of the team.

Key Responsibilities

• Manage day-to-day bookkeeping, including bank and multi-currency reconciliations
• Oversee accounts payable and receivable, including invoicing and debtor follow-up
• Work closely with and provide day-to-day support to the firm’s lawyers as part of the team
• Operate and maintain the firm’s trust account in accordance with legal profession trust accounting rules (where experienced)
• Prepare financial reports and support budgeting and financial tracking
• Liaise with international associate firms on invoicing and foreign currency matters
• Monitor currency fluctuations and manage multi-currency transactions
• Support the preparation / lodgments of Business Activity Statements (BAS) and Instalment Activity Statements (IAS)
• Support preparation of client fee estimates and cost disclosure documentation
• Contribute ideas for streamlining financial processes and systems
• Administrative financial support to the Principal as required

Skills and Experience

• Proven experience in an accounts or bookkeeping role, ideally within a law firm or professional services environment
• Trust accounting experience highly regarded
• Registered BAS Agent preferred, or working towards registration – not a requirement of the role
• Experience with multi-currency transactions and international invoicing an advantage
• Proficient in cloud accounting software (e.g. Xero)
• Strong attention to detail and reconciliation accuracy
• Clear written and verbal communication skills
• Able to work independently and manage competing deadlines