Group Accounts & Administration Officer

Excavation Equipment; Toowoomba Regional; On-site; AUD 60,000 - 80,000; Full time

Job summary

Excavation Equipment in Toowoomba requires a Group Accounts & Administration Officer to manage accounts and administration across EXEQ Group businesses. You will support EXEQ Logistics, Helicopters Australia and Grassmen Australia with a focus on accuracy and cross-entity visibility.

The role emphasizes Excel expertise, Xero processing, and collaborating with management, suppliers and customers to keep financial records and reports current.

Qualifications

• Experience supporting multiple companies, entities or business divisions would be highly regarded.

Responsibilities

• Provide accounts and administration across several businesses and work with management, operational teams, suppliers, customers, accountants and other stakeholders.

Skills

Excel

Xero

Microsoft 365

OneDrive/SharePoint

Multi-Entity Mgmt

Stakeholder Coordination

Detail Oriented

Organised

Problem Solving

Independent Worker

Tools

Xero

Excel

Microsoft 365

OneDrive

SharePoint

Job description

Location: Toowoomba, QLD
Employment: Full Time
Group: EXEQ Group & Associated Businesses

Are you the sort of person who can be reconciling an account at 9.00 am, updating a logistics spreadsheet at 10.00 am and helping sort out helicopter administration before lunch — without losing where you were in the first place?

We may have your job.

We are looking for an experienced and highly adaptable Group Accounts & Administration Officer to provide accounts and operational administration across several businesses associated with the EXEQ Group.

Alongside EXEQ, you will provide administrative support across EXEQ Logistics, Helicopters Australia and Grassmen Australia.

These are very different businesses, with different operational requirements and multiple internal and external stakeholders. We therefore need someone who can pivot quickly, think practically and confidently build, change or interrogate a spreadsheet on the run.

What you'll be doing

This isn't a narrowly defined accounts role.

You'll provide accounts and administration support across several businesses and work with management, operational teams, suppliers, customers, accountants and other stakeholders.

Responsibilities will include:

Accounts & Finance Administration

• Process supplier invoices and bills across multiple entities.

• Enter bills and transactions into Xero.

• Assist with accounts payable and accounts receivable.

• Process and maintain retail and operational invoices.

• Review receipts and supporting documentation.

• Assist with account reconciliations.

• Send customer statements and follow up outstanding accounts.

• Review supplier statements and investigate discrepancies.

• Maintain accurate digital financial records and supporting documentation.

• Assist management with finance administration and ad hoc reporting.

• Prepare and maintain spreadsheets to provide visibility over costs, payments, operations and outstanding actions.

Multi-Entity Administration

You will provide administration support across:

EXEQ and EXEQ Logistics

• Assist with transport and logistics administration.

• Maintain relevant truck, driver and operational records.

• Assist with invoicing and supplier documentation.

• Coordinate information between operations, drivers, customers and management.

• Maintain spreadsheets and records required to keep logistics movements visible and organised.

Helicopters Australia

• Assist with general accounts and business administration.

• Process invoices, supplier documentation and supporting records.

• Assist management with operational administration and reporting.

• Liaise professionally with relevant customers, suppliers and stakeholders.

• Maintain organised and confidential records.

Grassmen Australia

• Provide accounts and operational administration support.

• Assist with supplier invoices, records and documentation.

• Maintain relevant operational spreadsheets and registers.

• Assist management with reporting and administrative requirements.

• Help ensure documentation is complete, current and easily accessible.

Spreadsheets, reporting & problem solving

This is an important part of the job.

We're looking for someone who is genuinely confident in Excel and doesn't freeze when asked:

"Can you pull this information together for me?"

You should be comfortable:

• Creating spreadsheets from scratch.

• Cleaning up existing spreadsheets.

• Using formulas and filters confidently.

• Manipulating and presenting information in different ways.

• Reconciling information from multiple sources.

• Identifying gaps or inconsistencies in data.

• Producing simple reports for management.

• Changing priorities quickly without losing accuracy.

You don't necessarily need to be an Excel wizard who dreams in VLOOKUPs, but spreadsheets should definitely not frighten you.

Stakeholder coordination

You'll deal with a broad mix of people across several businesses, including:

• Management.

• Branch teams.

• Drivers and operational staff.

• Suppliers.

• Customers.

• Accountants and advisers.

• External service providers.

You'll need to know when to follow something up yourself, when to ask a question and when something needs to be escalated.

About you

This role will suit someone who is:

• Highly organised.

• Excellent with detail.

• Confident with Xero.

• Strong in Excel and Microsoft 365.

• Comfortable using OneDrive and SharePoint.

• Able to manage multiple entities and competing priorities.

• A natural problem-solver.

• Comfortable working independently.

• Confident communicating with different personalities and stakeholders.

• Able to move between detailed accounts work and broader operational administration.

• Curious enough to ask why something doesn't look right.

• Calm when the day's priorities suddenly change.

• Someone who takes ownership and follows things through.

Experience supporting multiple companies, entities or business divisions would be highly regarded.

Experience in transport, logistics, aviation, agriculture, machinery or another operational industry would also be advantageous — but we're primarily looking for the right capability and mindset.

What we offer

This isn't an accounts position where you'll spend the next three years processing exactly the same batch of invoices.

You'll have exposure to machinery, transport and logistics, aviation and agriculture, while working with a broad group of people and businesses.

We offer:

• A full-time Toowoomba-based position.

• A genuinely varied working week.

• Exposure to multiple Australian businesses and industries.

• Direct interaction with managers and decision-makers.

• Opportunity to improve systems and processes rather than simply inherit them.

• Ongoing training and development.

• Scope for the position to grow with the businesses.

If you're the person who likes bringing order to moving parts, loves a useful spreadsheet and can comfortably pivot between accounts, operations and people, we'd really like to hear from you.