Accounts & Administration Assistant - Part Time

AgLink Australia; City of Melbourne; Hybrid; AUD 35,000 - 45,000; Part time

Job summary

AgLink Australia is a network of independent agribusinesses working together to strengthen their businesses and better serve Australian farmers. We’re looking for a capable, organized person to support our small team with accounts and general administration.

This is a hands-on role covering accounts payable, accounts receivable and the administrative work that keeps the office running smoothly. You’ll work with colleagues, members and suppliers, so accuracy and a helpful, professional manner

Qualifications

• Experience with accounts payable, accounts receivable or a similar administration role.
• Confidence using accounting software, Excel and everyday office systems.
• Careful attention to detail and the ability to manage competing priorities.
• Clear communication and a comfortable manner with colleagues and external contacts.
• Initiative, discretion and a willingness to pitch in where needed.

Responsibilities

• Process supplier invoices and staff expense claims, checking details and obtaining approvals
• Prepare payment information and respond to supplier account queries
• Raise invoices, record receipts and follow up outstanding accounts
• Reconcile supplier statements and help resolve account discrepancies
• Keep financial records, contact details and administrative files accurate and up to date
• Assist with correspondence, meeting arrangements and other general office tasks
• Help improve everyday processes as you get to know the business

Skills

Accounts payable

Accounts receivable

Administration

Excel

Accounting software

Attention to detail

Communication

Initiative

Tools

Accounting software

Excel

Office systems

Job description

AgLink Australia is a network of independent agribusinesses working together to strengthen their businesses and better serve Australian farmers. We’re looking for a capable, organized person to support our small team with accounts and general administration.

This is a hands-on role covering accounts payable, accounts receivable and the administrative work that keeps the office running smoothly. You’ll work with colleagues, members and suppliers, so accuracy and a helpful, professional manner matter equally.

What you’ll do

• Process supplier invoices and staff expense claims, checking details and obtaining approvals
• Prepare payment information and respond to supplier account queries
• Raise invoices, record receipts and follow up outstanding accounts
• Reconcile supplier statements and help resolve account discrepancies
• Keep financial records, contact details and administrative files accurate and up to date
• Assist with correspondence, meeting arrangements and other general office tasks
• Help improve everyday processes as you get to know the business

What you’ll bring

• Experience with accounts payable, accounts receivable or a similar administration role
• Confidence using accounting software, Excel and everyday office systems
• Careful attention to detail and the ability to manage competing priorities
• Clear communication and a comfortable manner with colleagues and external contacts
• Initiative, discretion and a willingness to pitch in where needed

This is a part-time, hybrid role with flexible hours. We’re open to agreeing on a working pattern that suits the right person and the needs of the business. If you bring additional skills, we’d welcome the opportunity to shape other responsibilities around what you do well.