Accounting Team Assistant: Client & Office Accounting Administration

Merchants Advisory; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work

Job summary

Merchants Advisory in Sydney CBD (Hybrid) is seeking an Accounting Team Assistant to support client and office accounting administration. You’ll begin by helping check and update accounting transactions during a software transition project and then manage a mix of client matter and office admin tasks.

You’ll work with a friendly team, enjoying a hybrid schedule with 2–3 days in the office and 2–3 days remote, and playing a key role in ensuring smooth operations, timely payments, reconciliations,

Qualifications

• Introductory understanding of accounting and accounting entries.
• Strong sense of responsibility and care for accuracy.
• Ability to work autonomously and in a team.
• Excellent written and verbal communication skills.
• Strong organisational skills and attention to detail.
• Willingness and ability to learn quickly.
• Previous experience in insolvency/accounting/law firm is not compulsory but helpful.

Responsibilities

• Initially, assisting with checking and updating accounting transactions as part of a software transition project.
• Preparing funds receipt and payment accounting entries for client matters.
• Regular bank reconciliations for client matter accounts.
• Setting up payments for approval in client matter banking system.
• Assisting with BAS preparation and ASIC forms lodgement.
• Office and team support including onboarding and recruitment admin.

Skills

Accounting basics

Teamwork

Attention to detail

Communication

Autonomy

Tools

Accounting software

Job description

Accounting Team Assistant: Client & Office Accounting Administration

Merchants Advisory | Sydney CBD (Hybrid) | Full‑time

About the Opportunity

We’re growing and are looking for an Accounting Team Assistant to join our Sydney office!

You’ll work closely with our friendly team, including our Senior Accounting Administrator. Initially, in this role, we'll ask you to assist with checking and updating accounting transactions as part of a software transition project. Once this has been completed, on a regular basis, you’ll own a combination of regular accounting administration tasks for our client matters as well as for our offices, and be up for assisting our team as needs arise. Your role helps to keep our firm running smoothly and cohesively!

This is a full‑time role based in our Sydney office. We embrace hybrid work as the best of both worlds. Most of us enjoy being in the office with our colleagues about 2–3 days a week, and working from home about 2–3 days a week.

What to Expect

• Great team culture and a knowledgeable, high‑achieving and supportive team
• Initially, assisting with checking and updating accounting transactions as part of a software transition project
• Regularly, a combination of regular accounting administration tasks for our client matters and our offices, and assisting our team as needs arise
• Assisting generally with keeping our team and offices running smoothly and cohesively
• Variety in your day‑to‑day work, combining client file administration, professional support of the team and office administration
• A positive, supportive, diverse work environment with great communication, respect and collaboration
• Flexibility for life’s circumstances
• A competitive salary based on your skills and experience

Key Responsibilities

• Initially, assisting with checking and updating accounting transactions as part of a software transition project

Client Matter Administration Support

• Conducting our standard independence checking process and preparing client appointment documents for potential insolvency and restructuring matters from our document templates
• New matter file set up and other standard tasks for a new matter, including preparing and issuing standard correspondence from our document templates and other “day one” administration
• Preparing funds receipt and payment accounting entries when funds are received or to be paid on individual client matters
• Regular bank reconciliations for individual client matter bank accounts
• Setting up payments for approval in our client matter banking system
• Assisting with Business Activity Statement (BAS) preparation and lodgement with the ATO
• Assisting with the preparation and lodgement of relevant ASIC statutory forms
• Monitoring regular instalment payments and following up outstanding payments
• Assisting with basic income assessments for bankruptcy matters
• Dispatch of reports to creditors, primarily by email, with some by postal mail
• Supporting in the file finalisation and closure process
• Other accounting and administration assistance as requested by the team

Team & Office Support

• Assisting with our preparation for new starters and looking after some of our onboarding steps
• Supporting with recruitment administration
• Ordering of office supplies and equipment
• Assisting with the payments process for firm expenses
• Event and office coordination, including external and internal training, team events, team interstate travel (flights and accommodation), and seasonal initiatives
• Other administrative support for smooth team and office operations

What Does Success Look Like?

• Delivering high‑quality work as a team, completed accurately, consistently and on time, with team members knowing they can rely on you and you on them
• Being well organised with good task prioritisation skills
• Being proud of what we have delivered and how we have conducted ourselves, with integrity at all times, and with clear, helpful and professional communication and decision‑making
• Challenging ourselves to develop the best strategy and processes, and executing them well
• Going home from work happy and satisfied, with time for our family, friends and the things we enjoy outside of work

About Merchants Advisory

We are a young, dynamic insolvency, restructuring and advisory firm with a growth mindset. Our mission is to deliver the best option for each client, with excellence and integrity.

People are at the centre of everything we do! We hope you caught this and what’s important to us from what we’re looking for in our new team member :)

Required for this position

• An introductory understanding of accounting, accounting entries and accounting software
• A strong sense of responsibility and care for doing things properly
• The ability to work autonomously and in a team
• Excellent written and verbal communication skills
• Strong organisational skills and excellent attention to detail
• A willingness and ability to learn quickly
• Previous experience in a similar role, especially in an insolvency, accounting or law firm is not compulsory but would be highly regarded