Accounting Admin Advisor

Advance Recruitment Partners; City of Brisbane; Hybrid; AUD 80,000 - 90,000; Full time

Benefits offered by this job

Birthday day off

Reduced hours for right candidate

Hybrid work arrangement

Job summary

Advance Recruitment Partners, based in Woolloongabba, Queensland, seeks an experienced accounting administrator proficient in Xero Practice Manager (XPM) to centralise client communication and manage workflows, onboarding and billing. The role reports to the Director and Senior Accountant and collaborates with offshore teams.

You will set up jobs for companies; manage invoicing; onboard clients; coordinate documentation; and ensure smooth cross‑team communication.

Qualifications

• Previous experience working within an accounting firm is essential.
• Strong hands-on experience with Xero Practice Manager (XPM) is required.
• You understand XPM job setups, workflow and invoicing inside out.
• Strong organisational and time-management skills.
• Confident and professional client communicator.
• Collaborative and able to coordinate effectively with local and offshore teams.
• Proactive, reliable and process-focused.

Responsibilities

• Act as the central point of communication for clients.
• Manage workflow through Xero Practice Manager (XPM).
• Set up jobs for companies, trusts and superannuation funds.
• Manage invoicing and billing.
• Onboard new clients and coordinate documentation.
• Send documents for signing and follow up outstanding requirements.
• Coordinate queries between clients and offshore accounting teams.
• Take ownership of XPM workflows and help tidy and improve existing processes.
• Work closely with the local accounting team to keep workflow running efficiently.

Skills

XPM expertise

Client communication

Workflow management

Tools

Xero Practice Manager (XPM)

Job description

Advance Recruitment Partners – Mount Gravatt QLD

Are you an experienced accounting administrator who knows Xero Practice Manager inside out? This is an opportunity to join a growing accounting practice where you'll play a central role in client communication, workflow, onboarding and billing.

About the Business

Our client is a growing accounting practice based in Woolloongabba, supported by a local team and accounting professionals in the Philippines and India. The business is currently going through a period of change and growth, including a rebrand and a review of existing systems and processes. The culture is relaxed, collaborative and client-focused, with this role playing an important part in connecting clients with the wider accounting team.

About the Role

Reporting directly to the Director and Senior Accountant, you will:

• Act as the central point of communication for clients
• Manage workflow through Xero Practice Manager (XPM)
• Set up jobs for companies, trusts and superannuation funds
• Manage invoicing and billing
• Onboard new clients and coordinate documentation
• Send documents for signing and follow up outstanding requirements
• Coordinate queries between clients and offshore accounting teams
• Take ownership of XPM workflows and help tidy and improve existing processes
• Work closely with the local accounting team to keep workflow running efficiently

Are you an experienced accounting administrator who knows Xero Practice Manager inside out? This is an opportunity to join a growing accounting practice where you'll play a central role in client communication, workflow, onboarding and billing.

About the Business

Our client is a growing accounting practice based in Woolloongabba, supported by a local team and accounting professionals in the Philippines and India. The business is currently going through a period of change and growth, including a rebrand and a review of existing systems and processes. The culture is relaxed, collaborative and client-focused, with this role playing an important part in connecting clients with the wider accounting team.

About the Role

Reporting directly to the Director and Senior Accountant, you will:

• Act as the central point of communication for clients
• Manage workflow through Xero Practice Manager (XPM)
• Set up jobs for companies, trusts and superannuation funds
• Manage invoicing and billing
• Onboard new clients and coordinate documentation
• Send documents for signing and follow up outstanding requirements
• Coordinate queries between clients and offshore accounting teams
• Take ownership of XPM workflows and help tidy and improve existing processes
• Work closely with the local accounting team to keep workflow running efficiently

About You

• Previous experience working within an accounting firm is essential
• Strong hands-on experience with Xero Practice Manager (XPM) is required
• You understand XPM job setups, workflow and invoicing inside out
• Strong organisational and time-management skills
• Confident and professional client communicator
• Comfortable working independently and taking ownership
• Collaborative and able to coordinate effectively with local and offshore teams
• Proactive, reliable and process-focused

What's on Offer

• $80,000-90,000 + Super, with flexibility based on experience
• Birthday day off
• Reduced hours considered for the right person, including flexibility around school drop-off and pick-up
• Primarily office-based in Woolloongabba, with potential for up to one remote day per fortnight once established
• Weekly wage payments
• Potential future bonus structure
• Genuine opportunity to take ownership of XPM, workflow and administration
• Work closely with the Director and Senior Accountant in a growing and evolving practice
• Opportunity to make an immediate impact by improving and streamlining existing processes

If you're an experienced accounting administrator who knows Xero Practice Manager inside out and enjoys being the person who keeps clients, workflow and the accounting team connected, we'd love to hear from you.