Aboriginal Families Case Manager – Early Help

Katungul Acrh&Cs; New South Wales; Remote; AUD 13,000 - 26,000; Part time

Benefits offered by this job

Part-time with potential for full-time

Diverse projects

Growth opportunities

Job summary

Katungul Acrh&Cs is seeking an organised Executive Assistant to support the CEO and COO. This role manages calendars, communications and travel logistics while handling confidential information with discretion.

You will draft correspondence, prioritise emails, and coordinate meetings to keep executive operations efficient. The position offers remote-friendly arrangements and a part-time schedule with potential to go full-time based on performance.

Qualifications

• Proven experience as an Executive Assistant or similar role reporting to senior management.
• Excellent written and verbal communication skills.
• Strong time-management and organisational abilities.
• Ability to maintain confidentiality and discretion.
• Flexible team player with adaptability to change.
• Proficiency with Google Workspace, Calendar and Zoom.

Responsibilities

• Manage scheduling and calendars for company executives.
• Draft, review, and send communications for the executive team.
• Coordinate travel arrangements and travel logistics.
• Prioritise and respond to emails and calls for executives.
• Maintain records and documents for executives.
• Support the CEO primarily and assist the executive team as needed.
• Send all proposals to agency clients.
• Organise onboarding calls.
• Be the point of contact until client onboarding is complete.

Skills

EA experience

Communication

Time management

Confidentiality

Team player

Google Workspace

Google Calendar

Zoom

Tools

Google Workspace

Google Calendar

Zoom

Job description

Job Description

Are you a proactive problem solver with a passion for supporting senior leadership?

We are seeking an organised and dynamic Executive Assistant to support our CEO and COO. As an Executive Assistant, you will play a crucial role in ensuring that the company’s goals and objectives are achieved efficiently by managing schedules, communications, and administrative tasks. If you have exceptional communication skills, meticulous attention to detail, and the ability to handle confidential information with discretion, this role could be the perfect fit for you.

Why Join Us?

Impactful Work: Supporting the CEO and COO.

Growth Opportunities: Be a key player in a fast-growing digital marketing agency.

Flexibility: Enjoy the benefits of remote work while collaborating with a dynamic team.

Responsibilities:

• Manage scheduling and calendars for company executives, including organising and preparing for meetings.
• Draft, review, and send communications on behalf of the executive team.
• Coordinate travel arrangements and manage logistics for executive travel.
• Prioritise and respond to emails and phone calls, communicating key messages and information to executives.
• Maintain various records and documents for the company’s executives.
• Support the CEO primarily, and provide additional support to the executive team as needed, ensuring smooth operations.
• Sending all proposals to agency clients
• Organising OB calls
• Being the POC until the client is onboarded

Requirements:

• Must be available to work 8am-12pm Brisbane time AEST, Monday to Friday
• Proven experience as an Executive Assistant or in a similar administrative role, with at least 2 years of experience reporting directly to senior management.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong time-management and organisational skills, with the ability to manage multiple projects concurrently.
• Proficiency in office productivity tools and an aptitude for learning new software and systems.
• Ability to maintain strict confidentiality and exercise professionalism and discretion.
• Flexible team player, willing to adapt to changes and take on challenges.
• Basic to intermediate tech skills (Google Workspace, Google Calendar, Zoom).

What We Offer:

• Part-time position with the potential for full-time based on company and individual performance.
• The opportunity to work on diverse projects with a focus on delivering exceptional results.
• A supportive team environment with plenty of opportunities for growth and development.

If you’re an organised, detail-oriented professional with a passion for supporting senior leadership, we want to hear from you!

NOTE: FILLING THE SCREENING QUESTIONS IS MANDATORY.

How to Apply:

Please apply using the Swagg app “Apply Now” buttonabove.

Contact for any questions related to the job post.

If you enjoy researching, learning and understanding and then writing about new software or online services this job will give you the ability to work your own hours from home with a forward thinking progressive team.

You'll need

• good software skills,
• typing speed,
• desire to learn new software skills,
• be able to write several articles per week on a variety of different topics
• experience or understanding about remote work in accounting, bookkeeping and office administration
• ability to receive a writing brief and understand the key marketing objectives
• ability to work independently

Working Conditions

You'll have a large amount of past content to work with to create blogs with images and links and using relevant keywords. SEO is an important part of this work so any knowledge or understanding of SEO topics you have should be included in your resume and/or cover letter.

A great aspect of this job is that you'll learn about the very tools that help make employees and job seekers more valuable in light of the recent changes in most of our working lives. The team you'll work with have been working online remotely for over a decade so they have a lot of valuable knowledge and experience to share.

Ideal knowledge

Knowledge about bookkeeping and WordPress is preferable but not essential as training and support is available for the right candidate. These skills are preferable:

The income for this week is $200-$400 per week and may increase depending on your capabilities and performance.

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