VA26P097V02 - Administrative Assistant - S2

International Centre for Migration Policy Development (ICMPD); Wien; Hybrid; EUR 30.000 - 38.000; Vollzeit

Benefits dieser Stelle

Provident Fund

Health and Accident Insurance

Six weeks’ annual leave

Dependent’s allowance

Mobility allowances

Zusammenfassung

International Centre for Migration Policy Development (ICMPD) in Vienna is seeking an Administrative Assistant to provide administrative and operational support to the Directorate for Policy, Research and Strategy. The role coordinates tasks and liaises with internal and external counterparts to ensure smooth programme administration.

The position focuses on supporting meetings, documentation, logistics, information flow and follow-up actions, while contributing to process improvements in line

Qualifikationen

• Proficiency in English (verbal and written).
• Proficiency in a major EU language is an asset.

Aufgaben

• Provides administrative and operational support to the Directorate for Policy, Research and Strategy (PRS).
• Coordinates assigned tasks and liaises with internal and external counterparts for routine administrative matters.
• Supports meetings, documentation, logistics, information flow and follow-up actions, ensuring tasks align with ICMPD procedures.
• Contributes to improvement of administrative support processes to strengthen consistency, timeliness and service quality.

Kenntnisse

English language

Jobbeschreibung

Allowances and Benefits Participation in the ICMPD Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable, dependent’s allowance and mobility and mobility related allowances

Within the Directorate for Policy, Research and Strategy (PRS), the Administrative Assistant provides administrative and operational support and contributes to the smooth administration of relevant PRS programmes and units. Under the supervision of the Head of Policy, the incumbent coordinates assigned tasks and liaises with internal and external counterparts as required for routine administrative matters. The role supports meetings, documentation, logistical arrangements, information flow and follow up actions, ensuring that assigned activities are carried out in line with ICMPD's standard practices, operating procedures and applicable workflows. They also contribute to the improvement of administrative support processes by identifying practical adjustments that help strengthen consistency, timeliness and service quality across supported programmes and units.Proficiency in(verbal/written) English. Proficiency in a major EU language is an asset.