Procurement Manager

fonio; Wien; On-site; EUR 70,000 - 80,000; Full time

Benefits offered by this job

Equity

Relocation support

Daily lunch and dinner

Equipment of your choice

Regular team off-sites

On-site in Vienna

Job summary

fonio is seeking a Procurement Manager to own and build the procurement function from scratch in Vienna. You will manage spend with third parties, establish processes and policies, and partner with IT and Finance to govern purchases.

You will select tools for intake, POs, contracts and SaaS; maintain visibility over spend, run vendor onboarding, and lead negotiations with cloud, telephony, and AI/LLM providers, while ensuring GDPR and security compliance.

Qualifications

• 5+ years of experience in procurement or vendor management.
• Built or scaled a procurement process independently.
• Strong negotiator with a track record of savings.
• Hands-on with procurement tools and spend management.

Responsibilities

• Build the procurement function from scratch: source-to-pay process, policy, thresholds and playbooks.
• Select and implement intake and purchasing tools, connect to accounting with Finance.
• Provide full spend visibility by vendor, team and category; manage renewals.
• Own vendor management: sourcing, RFPs and negotiations for cloud, telephony, SaaS, hardware.
• Run vendor onboarding, due diligence, performance reviews and risk checks (GDPR, DPAs).
• Collaborate with IT on software/hardware lifecycle: provisioning, licensing, offboarding.

Skills

Procurement

Vendor management

Negotiation

SaaS purchasing

IT procurement tools

Tools

RFP software

Spend-management tools

ERP integration

Job description

About fonio
fonio.ai is a market leader in AI agents for SMBs. We started with phone agents and now also cover WhatsApp, web chat, email and a full AI phone system. We’re growing fast across Europe, the UK, the US and Brazil.
We grew from $1M to $10M ARR in under 12 months, then went from $10M to $20M in about 8 weeks. Today we serve 10,000+ customers.
We move fast, take ownership, give direct feedback, and avoid politics and unnecessary meetings.
Join one of the fastest-growing companies!

The Role

As our first Procurement Manager, you own the cash fonio spends with third parties. You build procurement from zero, on your own: processes, tools, cost control and our vendor relationships. You work closely with IT and Finance, and you have the autonomy to decide within agreed limits.

What to Expect

• Build the procurement function from scratch: source-to-pay process, procurement policy, approval thresholds and buying playbooks

• Select and implement the right tools for intake, purchase orders, contracts and SaaS management, and connect them to our accounting together with Finance

• Control expenses: full visibility over spend by vendor, team and category, a renewal calendar with no unchecked auto-renewals, and measurable savings

• Own vendor management: sourcing, RFPs and negotiations for cloud, telephony and carriers, AI/LLM providers, SaaS, hardware and services

• Run vendor onboarding, due diligence, performance reviews and risk checks (GDPR, DPAs, security)

• Work with IT on the full software and hardware lifecycle: request, security review, provisioning, license tracking and offboarding

What You Bring

• 5+ years of experience in procurement, strategic sourcing or vendor management, ideally in a tech scale-up

• You have built or significantly scaled a procurement process before, and you work fully independently

• Strong negotiator with a track record of measurable savings

• Hands-on experience implementing procurement or spend-management tools

• Solid understanding of SaaS, cloud and IT purchasing; telephony or AI/LLM vendors are a plus

• Pragmatism: you keep processes simple, so buying gets faster, not slower

• Tech oriented: you are obsessed with efficiency and make sure that our systems are connected and automate our expenses

• Fluent English

Nice-to-haves

• German is a plus

• Experience with different markets across Europe, US & Brazil

What We Offer

• €70,000 to €80,000

• Equity

• Relocation support

• Daily lunch and dinner

• Equipment of your choice

• Regular team off-sites

• On-site in Vienna, working directly with the core-team

Hiring Process

1. 20 min Intro Call with Talent Acquisition

2. 30 min Skill Interview (Deep dive on your technical skills of the role through a case)

3. 20 min Cultural Fit

How we hire?
We're AI-native, including in hiring. AI helps us to remain efficient, but people make every decision.
fonio is an equal opportunity employer. We hire for talent and ownership, whatever your background is.
Need an adjustment in the process? Just tell us.