Procurement Compliance & Operations Specialist – Vienna, Austria

Valneva SE; Wien; Hybrid; EUR 41,000 - 50,000; Full time

Job summary

Valneva is seeking a Procurement Compliance & Operations Specialist (m/f/d) to coordinate procurement compliance and operations with the Head of Procurement Operations. You will work with internal teams, suppliers, and external auditors.

Responsibilities include SOX control execution, audit support, and SLA negotiations; you will ensure accurate documentation and continuous workflow across global procurement.

Qualifications

• Bachelor-level or higher in commercial/technical field; HTL/HAK/MBA/FH acceptable.
• At least 5 years cross-functional experience in a regulated industry.
• Strong communication and negotiation skills, adaptable to change.
• Self-organized with analytical, process-oriented mindset.
• Proven contract management knowledge.
• Proficiency with MS Office and ERP (preferably D365).

Responsibilities

• Overview of procurement SOX control execution across sites, verifying thresholds and audit trails in ERP.
• Report compliance and documentation for finance and audit reviews.
• Lead internal procurement compliance, SOX self-assessments and internal/external audits.
• Be main point of contact for stakeholder relationships with internal and external auditing teams.
• Cross-trained backup for global procurement; handle escalations during peak periods.
• Negotiate SLAs, price comparisons and supplier evaluations for cost-effectiveness and compliance.

Skills

Negotiation

Communication

Self-organization

Contract management

ERP experience

English proficiency

Education

HTL/HAK/MBA/FH degree

Tools

MS Office (Word, Excel, PowerPoint)

ERP System (D365)

Job description

AtValneva, we are dedicated to developing innovative vaccines that protect people worldwide against serious infectious diseases.

We are looking for aProcurement Compliance & Operations Specialist (m/f/d)to join our team. In this role, you will be responsible for the coordination and execution of procurement compliance and operations activities supporting the business with the support of the Head of Procurement Operations. You will work closely with internal departments, partners, and external auditing teams.

Responsibilities

• Overview of procurement SOX control execution across sites, verifying authorization thresholds, segregation of duties (SoD) and audit trail integrity within the ERP system on procurement controls
• Reporting compliance and accurate documentation for finance and audit reviews
• Lead of internal procurement compliance, periodic SOX self-assessments and internal/external audits
• Main point of contact for stakeholder relationship for internal and external non-quality auditing teams
• Cross-trained operational backup for global procurement team, executing transactional escalations and maintaining continuous workflow support during peak operational periods or absences
• Negotiation of SLAs, price comparisons and supplier quotation evaluations to ensure cost-effectiveness and compliance for goods and services

• Graduate from a commercial and/or technical school or bachelor degree (HTL, HAK, MBA, FH)
• At least five (5) years relevant cross functional work experience in a regulated industry
• Effective communication abilities, very good negotiating skills and capacity to work in a fast changing environment
• High self-organizing abilities, social competence, combined with business orientated behaviour
• Independent work style, strategic and analytical (process)-approach
• Profound knowledge in contract management
• Fundamental MS-Office skills (Word, Excel, Power Point) and experience with an ERP-System (preferably D365)
• Very good proficiency in English (French is a plus)

Working with Valneva means being part of aglobal biotech companywith a clear vision to make a meaningfulimpact in the world. At Valneva, you can expect a dynamic andinnovativework environment characterized by an open, appreciative company culture and exciting,impactful assignments. Enjoy the benefits offlat hierarchies, an international atmosphere, and regular company events that fostercollaborationand connection.

Additionally, we offer:

• Work Life Balance:Flexitime & Compensation days
• Financial perks:Performance-related bonus & Lunch vouchers
• Health & Wellbeing:Free access to sports and fitness activities via myClubs& Office Massages

Minimum Annual Salary:EUR 45,000 gross per year. The actual salary offered will be determined based on the candidate’s qualifications, professional experience, and skills, with a willingness to overpay the applicable minimum salary.

Join us and shape the future of biotechnology!