Procurement Compliance & Operations Specialist

Valneva; Wien; On-site; EUR 41,000 - 50,000; Full time

Benefits offered by this job

Flexitime

Compensation days

Performance bonus

Lunch vouchers

Fitness access

Office massages

Job summary

Valneva SE is seeking a Procurement Compliance & Operations Specialist to coordinate and execute procurement compliance and operations activities. You will work with internal departments, partners and external auditing teams under the Head of Procurement Operations.

The role requires a commercial/technical background, at least five years in a regulated industry, and strong communication/negotiation skills. MS-Office and ERP (preferably D365) experience are essential.

Qualifications

• Five or more years cross-functional work experience in a regulated industry.
• Strong communication and negotiation skills.
• Independent, strategic and analytical mindset.
• Proficiency with MS-Office and ERP systems (preferably D365).
• English proficiency; French a plus.

Responsibilities

• Oversee procurement SOX control execution across sites, verify authorization thresholds, SoD and audit trails in ERP procurement controls.
• Report compliance and maintain documentation for finance and audit reviews.
• Lead internal procurement compliance, SOX self-assessments and audits.
• Serve as main contact for internal and external auditing teams.
• Provide cross-trained operational backup for global procurement and handle escalations during peak periods.
• Negotiate SLAs, perform price comparisons and supplier evaluations for cost-effectiveness and compliance.

Skills

SOX controls

Audit coordination

Stakeholder management

Negotiation

Strategic thinking

Analytical skills

ERP experience

Education

Bachelor's degree or equivalent (HTL/HAK/MBA/FH)

Tools

D365 ERP

MS Office

Job description

AtValneva, we are dedicated to developing innovative vaccines that protect people worldwide against serious infectious diseases.

We are looking for aProcurement Compliance & Operations Specialist (m/f/d)to join our team. In this role, you will be responsible for the coordination and execution of procurement compliance and operations activities supporting the business with the support of the Head of Procurement Operations. You will work closely with internal departments, partners, and external auditing teams.

Responsibilities

• Overview of procurement SOX control execution across sites, verifying authorization thresholds, segregation of duties (SoD) and audit trail integrity within the ERP system on procurement controls

• Reporting compliance and accurate documentation for finance and audit reviews

• Lead of internal procurement compliance, periodic SOX self-assessments and internal/external audits

• Main point of contact for stakeholder relationship for internal and external non-quality auditing teams

• Cross-trained operational backup for global procurement team, executing transactional escalations and maintaining continuous workflow support during peak operational periods or absences

• Negotiation of SLAs, price comparisons and supplier quotation evaluations to ensure cost-effectiveness and compliance for goods and services

• Graduate from a commercial and/or technical school or bachelor degree (HTL, HAK, MBA, FH)

• At least five (5) years relevant cross functional work experience in a regulated industry

• Effective communication abilities, very good negotiating skills and capacity to work in a fast changing environment

• High self-organizing abilities, social competence, combined with business orientated behaviour

• Independent work style, strategic and analytical (process)-approach

• Profound knowledge in contract management

• Fundamental MS-Office skills (Word, Excel, Power Point) and experience with an ERP-System (preferably D365)

• Very good proficiency in English (French is a plus)

Working with Valneva means being part of aglobal biotech companywith a clear vision to make a meaningfulimpact in the world. At Valneva, you can expect a dynamic andinnovativework environment characterized by an open, appreciative company culture and exciting,impactful assignments. Enjoy the benefits offlat hierarchies, an international atmosphere, and regular company events that fostercollaborationand connection.

Additionally, we offer:

• Work Life Balance:Flexitime & Compensation days
• Financial perks:Performance-related bonus & Lunch vouchers
• Health & Wellbeing:Free access to sports and fitness activities via myClubs& Office Massages

Minimum Annual Salary:EUR 45,000 gross per year. The actual salary offered will be determined based on the candidate’s qualifications, professional experience, and skills, with a willingness to overpay the applicable minimum salary.

Join us and shape the future of biotechnology!