Personal Assistant to Chief Executive Officer

Bitmovin Inc.; Wien; Sur place; EUR 60 000 - 90 000; Plein temps

Résumé du poste

Bitmovin Inc. is seeking an experienced Personal Assistant to support our Co-CEOs. You’ll organize complex calendars, manage international travel, and act as a trusted gatekeeper to keep leadership aligned and efficient.

You’ll coordinate with external partners, prepare briefing materials, and handle confidential tasks with discretion. Fluent German and English are required, and a proactive, autonomous mindset helps you thrive in a fast-moving tech scale-up environment.

Qualifications

• 5+ years of experience as a Personal Assistant
• Ability to coordinate complex, shifting schedules and manage competing priorities
• Strong discretion and ability to handle confidential information
• Fluent in German and English, written and spoken

Responsabilités

• Manage complex calendars and international travel for executive leadership
• Coordinate smoothly with external stakeholders and key partners
• Prepare sharp briefing materials and support meeting kick-offs
• Act as a trusted gatekeeper, filtering and prioritising inbound requests
• Tackle dynamic project work and ad-hoc initiatives across business areas
• Handle confidentiality-sensitive tasks with complete discretion
• Anticipate needs and proactively handle day-to-day requests to keep executives' time free for priorities

Connaissances

Calendar mastery

Stakeholder relations

Trusted discretion

Sharp prioritisation

C-level partnership

Description du poste

Core skills: Calendar Mastery, Stakeholder Relations, Trusted Discretion, Sharp Prioritisation, C-Level Partnership

About Bitmovin

Bitmovin is a global Series-C SaaS scale-up that provides award-winning video streaming technology to world-renowned brands including Discovery+, BBC, Red Bull Media House, Hulu, fuboTV, and The New York Times, to name just a few. If you've streamed top-tier video, you've probably enjoyed our tech behind the scenes!

Our solution suite consists of a Video Encoder, Player, and Analytics platform, enabling content owners to redefine the viewer experience through API-based workflow optimisation, fast turnaround, and scalability. Innovations include the first commercial HTML5 MPEG-DASH.

"We are constantly seeking out forward-thinking individuals who want to shape the future of video... come and join us!"

At Bitmovin, we value cognitive diversity and the huge part this plays in not only creating a global culture second to none, but in how this underpins our ability to create truly representative, Emmy Award-winning products. Diversity in all its forms is encouraged and celebrated at Bitmovin; everyone has a role to play in helping us shape the future of video.

About the Role

At Bitmovin, we move fast - and this role sits right at the center of how that happens. We're looking for an experienced Personal Assistant who anticipates needs, brings order to complexity, and keeps leadership aligned and moving in sync.

You'll be right at the pulse of the company, trusted with sensitive information, coordinating across stakeholders, and shaping how leadership spends its time. If you thrive on high organisation, vault-level discretion, and making magic happen behind the scenes, this role is for you.

What's in it for you:

• Serve as the true right-hand person to both Co-CEOs, with direct exposure to top-level executive decisions
• Proactively take administrative and operational weight off the CEOs' plates so they can focus on high-impact priorities
• If you are laser-focused on what you want to achieve and have a clear vision, Bitmovin's journey and scale can take you there
• Real influence - shaping how executive leadership spends its time, not just managing logistics
• Be part of Bitmovin's international growth story, working across an energetic global team

What you'll do:

• Manage complex calendars and international travel for executive leadership
• Coordinate smoothly with external stakeholders and key partners on their behalf
• Prepare sharp briefing materials and support meeting kick-offs
• Act as a trusted gatekeeper, filtering and prioritising inbound requests
• Tackle dynamic project work and ad-hoc initiatives across business areas
• Handle confidentiality-sensitive tasks with complete discretion
• Anticipate needs and proactively handle day-to-day requests to keep the executives' time free for priorities
• Manage ad hoc personal and professional tasks with discretion and attention to detail

What can you bring:

• 5+ years of experience as a Personal Assistant, ideally supporting C-level or founder-level executives
• Ability to coordinate complex, shifting schedules and manage competing priorities under time pressure
• Strong discretion and ability to handle confidential information
• Efficient and effective communication skills
• Strong problem-solving skills, with the ability to anticipate needs before they arise
• Flexibility and adaptability to manage shifting priorities and last-minute changes
• Ability to operate independently and autonomously
• Fluent in German and English, written and spoken

Nice to Have:

• Experience supporting multiple executives
• Background in a tech, startup, or scale-up environment
• Prior experience in a company with international offices or remote teams
• Project coordination or light project management experience
• Experience with expense management and reporting tools

Don't worry if you don't tick every box. If you're driven, eager to learn, and excited by where this role could take you, we want to hear from you.

STARTING TIME: ASAP

Bitmovin does not accept unsolicited referrals or resumes from any source other than directly from candidates. The submission of referrals or resumes by anyone other than a candidate directly to Bitmovin will be deemed gratuitous, and the company will not be obligated or bound in any way to pay any fee if the candidate is hired.