IGOV (2026/01) Office Assistant (m/f/d)

Wien Holding; Wien; On-site; EUR 27,000 - 31,000; Part time

Job summary

Wien Holding in Vienna seeks an Office Assistant (m/f/d) for 25 hours weekly to support InterregGov and Interreg SK-AT. The role combines project, communication, organisational and administrative tasks for the governance projects, with general office support in a cross‑border, EU-funded environment.

Starting 1 December 2026, the gross monthly salary ranges from €2,400 to €2,800, paid 14 times per year. German and English are required; strong IT skills and international experience are valued.

Qualifications

• Completed secondary education or an equivalent qualification.
• Very good IT user skills, particularly MS Office.
• Good organisational skills and a strong sense of responsibility.
• Very good German and English language skills, both written and spoken.

Responsibilities

• Office management and general administrative support to the team.
• Manage the office e-mail inbox and handle enquiries.
• Database management and data/document entry (invoices, etc.).
• Organise events and meetings, reserve venues and arrange catering.
• Manage InterregGov website and LinkedIn page and assist with communications.
• Coordinate with external providers, project partners and stakeholders.

Skills

Organisational skills

Communication skills

Teamwork

Attention to detail

German language

English language

Education

Completed secondary education or equivalent

Tools

MS Office

Job description

Interreg Governance Facility Project and Interreg Slovakia–Austria Programme are recruiting an Office Assistant (m/f/d)

The position comprises 25 hours per week and combines project, communication, organisational and administrative tasks for the Interreg Governance Facility Project (InterregGov) with administrative and organisational support for Interreg Slovakia–Austria Programme (Interreg SK-AT) in Vienna.

About InterregGov

InterregGov is a European Commission initiative implemented by the City of Vienna.
InterregGov supports Interreg programmes across Europe in strengthening cross-border governance and cooperation under Interreg Specific Objective 1 (ISO1) – A better cooperation governance. Through capacity-building activities, practical tools, stakeholder engagement and peer learning, the project helps programmes address cross-border challenges and people-to-people initiatives. As an Office Assistant, you will support the project team with administrative, organisational and communication tasks, contributing to the successful implementation of this European cooperation initiative.

About Interreg SK-AT

Interreg SK-AT is a cross-border cooperation programme supporting cooperation between regions in Slovakia and Austria. The programme promotes cross-border partnerships and joint projects addressing common challenges and making use of shared opportunities.
The Joint Secretariat in Vienna supports the programme structures in the implementation of the programme and provides support to applicants and project partners throughout project implementation cycle.

Key Tasks

• Office management and general administrative support to the team
• Management of the office e-mail inbox, including processing and forwarding incoming enquiries
• Database management, including entering, maintaining and managing data and documents, e.g. invoices etc.
• Organisation of events and meetings, including researching and booking venues, catering and other services, as well as preparing the required materials
• Management of the InterregGov website and LinkedIn page, as well as support in creating and publishing communication content
• Communication and coordination with external service providers, project partners and other relevant stakeholders

Requirements for the position

Minimum requirements

• Completed secondary education or an equivalent qualification
• Very good IT user skills, particularly MS Office
• Good organisational skills and a strong sense of responsibility
• Very good German and English language skills, both written and spoken; English is the daily working language in the office

Professional skills and personal assets

• Professional experience in one or more of those areas
  • event organisation
  • office management
  • communication
• Experience in the public sector
• Experience of working in an international and multicultural environment
• Good communication and teamwork skills
• Ability to work independently and prioritise
• Attention to detail

Terms and conditions for employment:

• The employment contract will be established with EU-Förderagentur GmbH (EU Funding Agency Ltd.)
• A fixed-term contract until 31 March 2028 will be offered
• The employment is foreseen on a 25 hours per week basis and divided between InterregGov (~70%) and Interreg SK-AT (~30%)
• The workplace is located in Vienna’s 7th district
• For this position, a monthly gross salary between € 2.400,00 and € 2.800,00 is offered, based on 40 hours per week and paid 14-times per year, depending on qualification and experiences of the candidate
• Working conditions include flexible working time (with core hours) and home office arrangement
• Starting date: 1 December 2026 or as soon as possible

For further information please contact:

Ms Unda Ozolina
[e-mail]
[phone]

Ms Nilufar Mokhtari
[e-mail]
[phone]