HR Operations & Employee Relations Specialist (m/f/d)

JobsinAustria; Wien; Vor Ort; EUR 22.000 - 31.000; Teilzeit

Benefits dieser Stelle

Part-time, 4 hrs/day

Hybrid/remote-friendly — up to 3 days/

International tech/AI environment

Global team with diverse colleagues

Sustainability and responsible work

Team social activities

Zusammenfassung

Graphwise is seeking a part-time HR Operations & Employee Relations Specialist in Austria (Vienna) to support HR administration, the employee lifecycle, and compliance across the Austrian organisation. You will work with the VP of Human Capital and the Austria HRBP to ensure operational excellence and accurate HR data in BambooHR in an international tech environment.

The role emphasizes employee relations, payroll coordination with external providers, and data integrity, with a flexible schedule

Qualifikationen

• Excellent knowledge of Austrian labor law and social security regulations.
• Fluency in German and English, written and spoken.
• Hands-on experience supporting employees in the DACH region.
• Experience coordinating payroll with external payroll providers.
• Strong knowledge of HR administration across the employee lifecycle.
• Attention to detail and data quality.
• Excellent organizational and prioritization skills.
• Collaborative team player.

Aufgaben

• Manage HR administration across the employee lifecycle, including onboarding, changes and offboarding.
• Prepare employment contracts and amendments in line with Austrian law.
• Coordinate monthly payroll activities with the external payroll provider.
• Administer employee benefits, leave management and attendance tracking.
• Maintain accurate employee data in BambooHR as a single source of truth.
• Ensure compliance with Austrian labor law, collective agreements and social security.
• Support employee relations cases by preparing documentation.
• Collaborate with the VP, Human Capital and HRBP Austria to ensure operational excellence.

Kenntnisse

Austrian labor law

German-English fluency

HR administration experience

Payroll liaison with providers

Data accuracy in HRIS

Jobbeschreibung

Join Our Human Capital Team!

We are looking for a part-time HR Operations & Employee Relations Specialist to join our passionate international team!

As ambitious and self-driven HR professional you support our Austrian organization by ensuring the seamless delivery of HR operations, employee administration and employment compliance. Working closely with the VP, Human Capital and the HR Business Partner for Austria, you will play a key role in delivering an outstanding employee experience while ensuring operational excellence across the employee lifecycle. This role is ideal for someone who enjoys combining HR administration, employee relations, compliance and process improvement in an international environment.

As our part-time HR Operations & Employee Relations Specialist, you will

• Manage HR administration throughout the entire employee lifecycle, including onboarding, contractual changes and offboarding.


• Prepare employment contracts, amendments, side letters and other employment documentation in accordance with Austrian legislation.


• Coordinate monthly payroll activities with the external payroll provider, ensuring accuracy and timely submission of all required information.


• Administer employee benefits, leave management and absence tracking.


• Maintain complete, accurate and timely employee data in BambooHR, ensuring the system remains the single source of truth.


• Ensure compliance with Austrian labor law, collective agreements, social security and internal company policies.


• Support employee relations cases by preparing documentation and coordinating administrative processes.


• Work closely with the HR Business Partner and VP, Human Capital to ensure operational excellence across the Austrian HR function.

Essential Skills

What we’re looking for:

• Excellent knowledge of Austrian labor law and Austrian social security regulations is mandatory.


• Fluency in German and English (written and spoken) is mandatory.


• Hands-on experience supporting employees in the DACH region is essential.


• Experience coordinating payroll with external payroll providers.


• Strong knowledge of HR administration throughout the employee lifecycle.


• Strong attention to detail and commitment to data quality.


• Excellent organizational and prioritization skills.


• Demonstrated team-player

Nice To Have-s

• Experience within an international technology company.


• Experience supporting multiple European countries.


• Knowledge of HR reporting and people analytics.


• Experience improving HR processes and implementing operational efficiencies.

What You’ll Bring

• A structured and detail-oriented approach.


• Strong customer service mindset.


• High level of integrity and confidentiality.


• Ability to manage multiple priorities in a dynamic environment.


• Collaborative attitude and willingness to support both employees and managers.


• Continuous improvement mindset.

What We Offer

You’ll become part of an international Human Capital team supporting a growing technology business. Your work will directly contribute to delivering an excellent employee experience while ensuring our HR operations are efficient, compliant and scalable. This is an opportunity to make a real impact by helping build a best-in-class HR Operations function while working alongside experienced HR leaders in a collaborative and supportive environment.

• Employment Type: Part-time, 4 hrs/ day (negotiable)


• An international workspace where more than 65% of colleagues come from across the globe. English is the main working language at the company


• Flexible working hours and benefits that reflect our belief that a healthy work-life balance is a key driver of efficiency


• A good work-life balance with the possibility to work from home up to 3 days per week


• A friendly and professional international team and working environment in a rapidly expanding tech and AI company


• Exposure to the newest technologies in AI and knowledge graphs space


• A workplace in an organization that is committed to sustainability and responsible business practices


• Invitation to company-sponsored social activities and additional team building activities throughout the year


• And of course we offer free tea, coffee, fruit and snacks

About Graphwise

Graphwise enables organizations to realize the full value of enterprise AI by delivering the most comprehensive and trusted industry solutions in the field of knowledge graphs and semantic AI technologies. We deliver the critical knowledge graph infrastructure to ensure enterprises are ready to realize the technology’s full potential. Graphwise, formed by the merger of two tech visionaries: Ontotext and Semantic Web Company, has over 200 employees worldwide and offices located across North America, Europe and the Asia-Pacific region. The working language at the company is English. If you are interested in knowledge organization, AI technology and innovation, Graphwise is the right fit for you!

We would love to have you on our team!

Graphwise is an equal opportunity employer. We do not and will not discriminate on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership status, pregnancy or maternity, or sexual orientation. All employment decisions, including recruitment, hiring, development, promotion, compensation, and other terms and conditions of employment, are based on merit, qualifications, performance, and business needs. We are dedicated to providing an environment free from discrimination, harassment, and bias, and we welcome applications from all qualified candidates.

All applications will be treated with strict confidentiality.