Faculty Administration Staff Member (m/f/d)

Sigmund Freud PrivatUniversität; Wien; Hybrid; EUR 29.000 - 35.000; Vollzeit

Benefits dieser Stelle

Pharmacy discounts

Dental clinic access

Psychological support services

Free vaccinations

Wiener Linien annual pass

Zusammenfassung

The Sigmund Freud Private University in Vienna is seeking a staff member for faculty administration in the Faculty of Law. The role offers a permanent, full-time position (40 hours per week) with a gross monthly salary of €2,900, and potential higher compensation based on qualifications and experience.

You will provide administrative support, coordinate procedures, handle inquiries, manage documents, and assist students in German and English.

Qualifikationen

• High school diploma or higher education.
• At least 3 years of professional experience in an administrative role.
• Excellent written and spoken German and good English.
• Strong MS Office knowledge and interest in databases/digital management systems (e.g., AcademyFIVE).
• Precise, structured, and independent work style with strong organizational skills.
• Strong teamwork and communication skills and a service-oriented demeanor.

Aufgaben

• Provide administrative and organizational support in various departments of the faculty, and independently handle ongoing administrative tasks.
• Plan, coordinate, and implement internal procedures, schedules, and organizational processes.
• Handle and coordinate internal and external inquiries, liaise with organizational units within the faculty.
• Create, prepare, and manage documents, records, and reports, and maintain data in internal systems/databases.
• Communicate with and assist students in German and English.
• Contribute to the development and optimization of administrative structures and workflows.

Kenntnisse

Teamwork

Communication

Organizational skills

German language proficiency

English language proficiency

Ausbildung

High school diploma or higher education

Tools

MS Office

AcademyFIVE

Jobbeschreibung

The Sigmund Freud Private University (SFU) is Austria’s largest state-recognized private university, with its headquarters in Vienna and additional campuses in Berlin, Linz, Ljubljana, Milan, and Paris.

As an internationally oriented university, the SFU combines scholarship, research, and professional practice at the highest level. In addition to its established degree programs in psychotherapy, psychology, and law, the SFU also offers bachelor’s and master’s degree programs in human medicine and dentistry.

The Faculty of Law is seeking a staff member (m/f/d) for faculty administration to start immediately, 40 hours per week.

Your responsibilities:

• Providingadministrative and organizational support in various departments of the faculty, as well as independently handling ongoing administrative tasks
• Planning, coordinating, and implementing internal procedures, schedules, and organizational processes
• Handling and coordinating internal and external inquiries, as well as communicating and liaising with various organizational units within the faculty
• Creating, preparing, and managing documents, records, and reports, as well as maintaining data in internal systems and databases
• Communicating with and assisting students in German and English
• Contributing to the further development and optimization of administrative structures and workflows, as well as to general and project-related activities

Your Profile:

• High school diploma or higher education
• At least 3 years of professional experience in an administrative role, ideally in a university setting
• Very good knowledge of MS Office and a strong interest in learning how to use databases and digital management systems such as AcademyFIVE
• Precise, structured, and independent work style, along with strong organizational and coordination skills
• Quick learner, eager to learn, and a strong sense of responsibility and reliability
• Strong teamwork and communication skills, along with a service-oriented and professional demeanor
• Excellent written and spoken German and good written and spoken English

We offer:

• An inspiring work environment at a humanistic, international private university in the lush Prater Park
• Flat hierarchies and plenty of creative freedom in a flexible and trusting work environment
• Opportunities for professional development in a growing organization with a wide range of continuing education programs
• Attractive benefits package with perks such as pharmacy discounts, dental clinic access, psychological and psychotherapeutic support services, free vaccinations, and a Wiener Linien annual pass

This is a permanent position.

For this position, we offer a gross monthly salary of €2,900 on a full-time basis, with a willingness to pay more based on relevant qualifications and prior experience.