Executive Personal Assistant to Global Principal

Insignia Group of Companies; Wien; Vor Ort; EUR 60.000 - 90.000; Vollzeit

Zusammenfassung

Insignia Group of Companies is seeking an exceptional Personal Assistant to support a high‑profile individual. The role focuses on managing a demanding travel schedule, complex calendars, and the seamless execution of business and personal tasks across borders.

The successful candidate will have at least five years of experience as an EA/PA, fluency in English, and a proven ability to handle confidential matters with discretion in a luxury environment.

Qualifikationen

• Minimum 5 years of experience as a Personal Assistant or Executive Assistant to senior executives or UHNW individuals.
• Experience in Family Office, Private Office, luxury hospitality, concierge or private aviation is highly desirable.
• Fluent English (written and spoken) is essential; Russian is a plus.

Aufgaben

• Provide comprehensive executive, personal and administrative support to the principal.
• Manage a complex and evolving calendar, appointments and commitments.
• Accompany the principal on international business and personal travel, ensuring seamless support.
• Coordinate international travel itineraries, accommodation, ground transport, visas and related logistics.
• Organize business meetings, private engagements and high‑profile events.
• Liaise with household staff, service providers and external partners to ensure smooth execution of requests.
• Handle confidential personal and business matters with discretion.
• Research and coordinate luxury lifestyle services and bespoke requests worldwide.
• Screen, prioritize and manage emails, calls and invitations.
• Anticipate the principal's needs and resolve issues proactively.
• Maintain confidentiality and professionalism.

Kenntnisse

Executive support

Travel coordination

Discretion

Calendar management

Communication skills

Ausbildung

Bachelor's degree or equivalent

Jobbeschreibung

Insignia Group of Companies is seeking an exceptional Personal Assistant to support a high‑profile individual. The role focuses on managing a demanding travel schedule, complex calendars, and the seamless execution of business and personal tasks across borders.

The successful candidate will have at least five years of experience as an EA/PA, fluency in English, and a proven ability to handle confidential matters with discretion in a luxury environment.