Executive Assistant C-level (80-100%) (f/m/x)

Breitling; Schweiz; Vor Ort; EUR 96.000 - 161.000; Vollzeit

Benefits dieser Stelle

Home office

Watch to wear / watch to buy program

Referral program

Development opportunities

Maternity leave (18 weeks)

Culture of feedback

Zusammenfassung

Breitling is seeking an Executive Assistant to C-level executives, supporting the COO (80%) and CMO (20%). The role is based between La Chaux-de-Fonds and Grenchen, with one day per week in Zurich.

You will manage calendars, coordinate travel and events, prepare meeting materials, and take minutes, serving as a trusted administrative partner. The ideal candidate has 10+ years of executive-support experience, outstanding communication, fluency in French and English, and strong MS Office and

Qualifikationen

• 10+ years of experience supporting senior leadership or an executive committee.
• Excellent communication skills and ability to interact with stakeholders at all levels.
• Fluent in English and French.
• Degree or certification in Executive Assistance or Business Administration.
• Experience in an international luxury environment.
• German language is a plus.

Aufgaben

• Coordinate executive calendars and travel logistics.
• Organize internal and external meetings, visits, and events.
• Prepare presentations and meeting materials; welcome participants.
• Take and distribute meeting minutes.
• Provide admin support to Project Managers and cross-functional teams.
• Screen and prioritize requests; follow up on action items.

Kenntnisse

Executive support

Stakeholder management

Calendar management

Travel coordination

Event planning

Communication

Bilingual: French & English

Ausbildung

Executive Assistant Certification

Bachelor in Business Administration

Tools

MS Office

SharePoint

Concur

SAP

Jobbeschreibung

We are a dedicated Squad on a mission to redefine Swiss watchmaking, rooted in our legacy since 1884. Driven by innovation and precision we create timepieces that combine modern-retro design with casual, approachable, and sustainable luxury — powered by passionate teams around the world.

Join our vibrant team as an Executive Assistant C-level (80-100%) (f/m/x) to be part of something extraordinary!

You will provide high-level executive support to several members of the Executive Committee, with a primary focus on supporting the Chief Operations Officer (80%) and the Chief Marketing Officer (20%).

You will play a key role in ensuring the smooth coordination of executive activities across the Operations and Marketing departments by managing schedules, organizing travel and events, coordinating meetings, and serving as a trusted administrative partner.

This position is based between La Chaux-de-Fonds and Grenchen, with one day per week in Zurich.

Your Contribution:

Coordination and organization of visits, business travel, meetings, and events

• You will plan and coordinate business travel, including itineraries, flights, hotels, transfers, budgets, and visas when required, based on priorities and availability.
• You will organize the logistics of internal and external meetings, visits, and events (Supplier Days, Executive Committees, customer events, Marketing Cockpit meetings, etc.).
• You will prepare presentations, meeting materials, and documentation, and welcome participants.
• You will take meeting minutes during key meetings.

Calendar management and administrative coordination

• You will proactively manage and synchronize the calendars of several Executive Committee members, considering priorities, requests, and recurring meetings.
• You will coordinate meetings, including scheduling, sending invitations, booking meeting rooms, preparing documentation, and drafting or following up on meeting minutes.
• You will manage and monitor incoming requests, correspondence, and enquiries, ensuring an initial level of screening and prioritization.
• You will follow up on action items with the relevant stakeholders to ensure timely completion.

Administrative follow-up and departmental support

• You will provide administrative support for departmental activities, including budget tracking and reporting.
• You will provide administrative and organizational support to Project Managers on cross-functional initiatives.
• You will provide ad hoc administrative support to Executive Committee members as required.

Facilitating internal and external communication

• You will communicate in a clear, concise, and structured manner with a wide range of stakeholders.
• You will collaborate with Directors, Human Resources, and stakeholders across the organization.
• You will liaise with suppliers, institutional partners, and external service providers.

You will fit well to our squad if:

• You have at least 10 years of experience as an Executive Assistant supporting senior leadership or Executive Committee members.
• You have excellent communication skills and the ability to interact confidently with stakeholders at all organizational levels, both internally and externally.
• You are highly proficient in Microsoft Office (Outlook, PowerPoint, Excel, and Word) and collaborative tools such as SharePoint. You also have experience with reporting tools and data analysis.
• You hold a degree or certification in Executive Assistance, Business Administration, or an equivalent field.
• You are fluent in both French and English.
• You have previous experience in an international environment, ideally within the luxury industry.
• You have experience organizing executive-level meetings and corporate events, and are comfortable representing senior management professionally.
• Nice to have: Intermediate proficiency in German, experience in the watchmaking industry, and knowledge of SAP or other ERP systems.

Your new employer:

At Breitling, we encourage everyone to bring true authenticity to work and contribute to our shared mission to redefine luxury. We prioritize the well-being of our employees by fostering an environment of diversity, equity and inclusion, where every voice is heard and valued.

We believe that happy, healthy employees are the key to success, which is why we offer competitive benefits, including:

• Home office (depending on position requirements)
• Watch to wear / watch to buy program
• Referral program
• Development opportunities
• Maternity leave (18 weeks)
• Culture of feedback

Our values:

At Breitling we are...EPIC!:

• Entrepreneurship– We take ownership, act with agility, and dare to challenge the status quo.
• Performance– We strive for excellence and deliver with impact, precision, and passion.
• Innovation– We embrace creativity and continuously push boundaries to shape the future.
• Care– We look after our people, our clients, and our planet, with respect and responsibility.

We value diversity and are committed to fostering an inclusive environment that reflects the excellence and refinement that define our brand. We welcome applications from all backgrounds, regardless of race, gender, age, sexual orientation, disability, or any other protected characteristic. We invite candidates from all walks of life to share their applications to join our Squad, where inclusion is at the heart of our vision of elegance and prestige.

Please note that the use of protective equipment isrequiredfor certain roles to maintain the highest standards of safety and precision during operations in our workshops.