Dean's office assistant with a focus on administration, controlling and communication

Sigmund Freud PrivatUniversität; Wien; Vor Ort; EUR 33.005 - 39.534; Vollzeit

Benefits dieser Stelle

Pharmacy discount

Dental clinic

Psychological and psychotherapeutic care services

Free vaccinations

Annual Vienna public transport pass

Zusammenfassung

Sigmund Freud PrivatUniversität in Wien is seeking a dedicated administrative assistant to join the Dean's Office team. This varied position involves supporting management with organizational, administrative, and communicative tasks, focusing on areas like reporting and internal communication.

Ideal candidates should have 1-3 years of experience in a similar role, strong MS Office skills, and excellent German communication skills. Benefits include a monthly salary of €3,250, with additional perks like a pharmacy discount and further training opportunities.

Qualifikationen

• 1-3 years of professional experience as an assistant, preferably in a medical-university environment.
• Experience in administration, controlling or marketing would be an advantage.
• Very good written and spoken German, knowledge of English is an advantage.

Aufgaben

• Administrative and organizational support for the Dean’s Office management.
• Collaboration in budget planning, budget monitoring and reporting.
• Preparation of key figures, evaluations and presentation documents.

Kenntnisse

Very good MS Office skills

Strong communication skills

Organizational talent

Affinity for numbers

Discretion and reliability

Ausbildung

Completed commercial or administrative training

High school diploma

Jobbeschreibung

Sigmund Freud University (SFU) is the largest state-recognized private university in Austria with headquarters in Vienna and additional locations in Berlin, Linz, Ljubljana, Milan and Paris.

As an internationally oriented university, SFU combines science, research and practice at the highest level. In addition to the established degree courses in psychotherapy science, psychology and law, SFU also offers Bachelor’s and Master’s degree courses in human medicine and dentistry.

To strengthen the Dean’s Office team, the Faculty of Medicine is looking for a dedicated administrative assistant to start immediately.

Assistant to the Dean’s Office

(d/f/m) - 40 hours per week

Your tasks:

In this varied position, you will support the Dean’s Office management in organizational, administrative and communicative matters. A particular focus will be on working in the areas of controlling, reporting and internal and external communication.

• Administrative and organizational support for the Dean’s Office management
• Collaboration in budget planning, budget monitoring and reporting
• Preparation of key figures, evaluations and presentation documents
• Support with internal faculty controlling processes
• Coordination and documentation as well as taking minutes of appointments, meetings and discussions
• Participation in communication and marketing measures of the faculty
• Supporting and updating website content, newsletters and information materials
• Support with events, tenders and faculty-related projects
• Interface function to institutes, central service facilities and external partners

Your profile:

We are looking for a committed, structured and service-oriented person for this responsible position.

• 1-3 years of professional experience as an assistant, preferably in a medical‑university environment
• Completed commercial or administrative training and high school diploma
• Experience in a university environment, in administration, controlling or marketing would be an advantage
• Very good MS Office skills, especially in Excel, Word and PowerPoint
• Affinity for numbers as well as a careful, structured and solution-oriented way of working
• Very good written and spoken German, knowledge of English is an advantage
• Strong communication skills, organizational talent and high service orientation
• Discretion, reliability and enjoyment of working in an academic environment

We offer:

• A varied and responsible position at a medical faculty
• A diverse range of tasks at the interface between administration, controlling and communication
• Cooperation with a dedicated dean’s office team
• Independent work in a professional and appreciative environment
• Flat hierarchies, creative freedom
• Development opportunities in a growing organization with a wide range of further training opportunities
• Attractive framework conditions with additional benefits such as a pharmacy discount, dental clinic, psychological and psychotherapeutic care services, free vaccinations and an annual Vienna public transport pass

The employment relationship is initially limited to one year, with the option of permanent employment.

For this position we offer a monthly gross salary of € 3,250 on a full-time basis with the willingness to overpay with appropriate qualifications and professional experience.

We look forward to receiving your detailed application with CV to Kristin Beschnitt, M.A.I.S.