Assistant to the Management / Executive Assistant

Accession Capital Partners; Wien; Vor Ort; EUR 33.000 - 39.000; Vollzeit

Zusammenfassung

Accession Capital Partners is seeking a capable Office Administrator to support the management team and ensure smooth day-to-day operations in our Vienna office.

You will handle correspondence, organize travel for the CEO and team, oversee payments and bookkeeping prep, and coordinate 2–4 major meetings or events annually with external guests. Fluency in German and English is required.

Qualifikationen

• Perfect German and fluent in English for speaking and writing.
• Several years of experience as assistant to the management or similar role.
• Discretion and conscientious work ethic.

Aufgaben

• Office Administration: oversee day-to-day office organisation and records.
• Prepare and manage correspondence including emails from dictation.
• Travel management for CEO and team, including bookings and itineraries.
• Handle payments and preparatory bookkeeping for tax advisors.
• Organize 2–4 major meetings or events per year with external guests.
• Travel willingness is considered an advantage.

Kenntnisse

German language

English language

Discretion

Executive support experience

Meeting coordination

Tools

MS Office

Jobbeschreibung

• Perfect German and fluent in English both for spoken and written communication
• Advanced knowledge of MS Office
• Discretion and conscientious work ethic
• Several years of work experience as assistant to the management or similar occupation

Tasks:

• Office Administration: Overseeing the day-to-day organisation and smooth operation of the office, general office management, handling mail, data entry, scheduling and coordinating meetings, maintaining accurate and up-to-date lists, records and administrative documentation.
• Preparing and managing correspondence including emails from dictation.
• Travel management for the CEO and the team, including the organisation and coordination of business travel, bookings, itineraries, and related payments and expense administration.
• Taking care of payments, preparatory bookkeeping for the tax advisors .
• Event management: Organizing and coordinating 2–4 major meetings or events per year with external guests and business partners.
• Willingness to travel is considered an advantage.

Compensation

For this position, we offer a monthly gross salary between €3,000 and €3,500 (40 hours per week) depending on qualification and experience.