Assistant to Head IT / Team Assistant, 80% (ID2170)

AO Foundation; Lavamünd; Hybrid; EUR 69.000 - 90.000; Teilzeit

Benefits dieser Stelle

Flexible hours

International team

Modern infrastructure

Hybrid work arrangement

Social benefits & pension scheme

Zusammenfassung

AO Foundation in Davos seeks an Assistant to Head IT / Team Assistant to support IT leadership and coordination across teams. The role focuses on transparency, efficiency, and operational insight, enabling informed decisions.

2 days per week in the office, 80% Pensum, with flexible hours and the opportunity to contribute to a globally engaged IT department in a medically guided not-for-profit organization.

Qualifikationen

• Commercial or business administration education (KV, HFW or equivalent).
• Minimum 4 years in Team Assistance or similar roles.
• Experience in an international organization or IT department is an advantage.
• Excellent organizational and coordination skills with a proactive mindset.
• Strong communication and interpersonal skills; able to interact confidently with senior stakeholders.
• High attention to detail, structured proactive working style, and ability to prioritize.
• Clear communication with internal teams and external stakeholders.
• High reliability, discretion, and sense of responsibility.

Aufgaben

• Team and Operational Coordination
• Manage administrative activities within the IT department and maintain governance materials.
• Support IT leadership in meetings, presentations, workshops, and reports.
• Act as central coordination point between IT management and internal/external partners.
• Prepare management briefings and support decision-making with structured information.

Kenntnisse

Organizational skills

Communication

Interpersonal skills

Attention to detail

MS Office 365

English proficiency

German advantage

Proactive mindset

Ausbildung

Commercial or business administration education

Tools

MS Office 365

Jobbeschreibung

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Assistant to Head IT / Team Assistant, 80% (ID2170)

The AO is a medically guided, not-for-profit organization, a global network of surgeons, and the world's leading education, innovation, and research organization specializing in the surgical treatment of trauma and musculoskeletal disorders. We are home to people from all over the world, from different backgrounds, with diverse talents and specialist areas. What binds us together is our passion for excellence, our dedication to our mission of improving patient care, and our understanding that we are stronger together: we are one AO.
For more information, visit: https://www.aofoundation.org/

As part of the AO’s support units, our IT department offers information technology services to maintain and oversee computer infrastructure across the AO Foundation.

Workload percentage / Pensum: 80%

Short Description

The Assistant to Head IT / Team Assistant acts as a central coordination point between IT management, internal teams and internal/external stakeholders. The position ensures transparency, efficiency, and alignment across IT operations and plays a key role in enabling management decisions through structured reporting and operational insight.

Place of work: Davos, 2 days per week in office

Main Responsibilities

Team and Operational Coordination

• Coordinate and manage administrative and organizational activities within the IT department.
• Maintain and structure IT documentation, contact lists, and governance materials.
• Support IT leadership in planning and preparing internal and external meetings, presentations, workshops, team events and reports.

Management Support

• Act as a central coordination point between the IT Management Team, internal stakeholders, and external partners.
• Prepare management briefings and support decision-making through structured information and follow-up.

Stakeholder Management

• Support IT Mgt Management with meeting coordination, documentation, and action tracking.
• Contribute to maintaining strong, transparent relationships with external partners

Operational Improvement

• Identify inefficiencies in administrative and operational workflows and propose pragmatic improvements.
• Support the introduction of digital tools and automation to enhance process efficiency.
• Maintain awareness of costs and process performance, supporting the IT Management in achieving operational excellence.

Governance and Reporting

• Prepare documentation and ensure follow-up for IT leadership and governance meetings.
• Support the IT Management Team with invoice tracking and budget transparency (no financial ownership).
• Maintain confidentiality and professionalism in all communications and data handling.

Main Requirements

• Commercial or business administration education (KV, HFW or equivalent). Additional training on administration is an advantage.
• Minimum 4 years in Team Assistance, or similar roles
• Experience in an international organization or IT department is an advantage
• Excellent organizational and coordination skills with a proactive mindset.
• Strong communication and interpersonal skills; able to interact confidently with senior stakeholders.
• High attention to detail, structured proactive working style, and ability to prioritize.
• Clear communication with internal teams and external stakeholders
• High reliability, discretion, and sense of responsibility.
• Proficient in MS Office 365 and familiar with corporate applications
• Proficient in English, both written and orally, German is an advantage

We offer

• An interesting and varied job in an exciting and innovative organization
• The opportunity to be part of a highly committed international team
• Modern infrastructure
• High degree of flexibility regarding working hours and location (depending on operational requirements)
• Generous package of social benefits, including supplementary vacation days and pension scheme contributions
• Internal skills training opportunities and support for continued education