Administrative Assistant

Jobtailor; Wien; Vor Ort; EUR 34.000 - 52.000; Vollzeit

Zusammenfassung

Jobtailor in Vienna is seeking an organized administrative assistant to support the Clinical R&D department. You will handle general admin tasks, arrange meetings and business trips, and manage invoices while ensuring documentation is accurate.

You will coordinate onboarding and offboarding for new staff, support clinical trials and departmental projects, and liaise with internal teams. Strong IT skills and fluency in English and German are essential.

Qualifikationen

• Completed education (secondary school or higher).
• Experience in the pharmaceutical industry is a plus.
• Strong IT skills.
• Professional proficiency in English and German, both written and spoken.
• Ability to work efficiently in a team and to meet tight deadlines.
• Strong interpersonal communication and organizational skills.
• Self-motivated, proactive, and attentive to detail.

Aufgaben

• Provide general administrative support within the Clinical R&D department.
• Organize meetings and business trips, including related documentation.
• Manage incoming invoices and report facility and IT equipment issues at the department level.
• Organize onboarding and offboarding activities for new employees.
• Provide support for clinical trials, other departmental projects, and ordering study equipment.
• Liaise with internal departments as required.

Kenntnisse

English proficiency

German proficiency

Strong IT skills

Teamwork

Attention to detail

Organizational skills

Ausbildung

Completed education (secondary school or higher)

Tools

Microsoft Office

Jobbeschreibung

Overview

• Handling general administrative tasks within the Clinical R&D department.
• Organizing meetings and business trips, including related documentation.
• Managing incoming invoices and reporting facility and IT equipment issues at the department level.
• Organizing onboarding and offboarding activities for new employees.
• Providing various support for clinical trials, other departmental projects, and ordering study equipment.
• Liaising with internal departments as required.

Requirements

• Completed education (secondary school or higher)
• Experience in the pharmaceutical industry is a plus
• Strong IT skills
• Professional proficiency in English and German, both written and spoken
• Ability to work efficiently in a team and to meet tight deadlines
• Strong interpersonal communication and organizational skills
• Self‑motivated, proactive, and attentive to detail

Core Competencies

Demonstrates strong organizational and interpersonal skills while efficiently managing administrative tasks within the Clinical R&D department. Proficient in supporting clinical trials and departmental projects, with a focus on detail and effective communication in English and German.

Highest‑signal resume keywords

• Strong IT Skills
• Professional Proficiency In English
• Professional Proficiency In German
• Experience In The Pharmaceutical Industry
• Organizational Skills

Soft Skills

• Interpersonal Communication
• Team Collaboration
• Self‑Motivated
• Proactive
• Attention To Detail

Industry Keywords

• Clinical R&D
• Pharmaceutical Industry
• Clinical Trials
• Onboarding
• Offboarding