Academic Operations Coordinator

University of Vienna; Wien; Hybrid; EUR 28.000 - 34.000; Teilzeit

Benefits dieser Stelle

Flexible working hours

Remote/hybrid work upon agreement

Internal training: 600+ free courses

Zusammenfassung

The University of Vienna seeks an Organization Assistant to support the Institute of Business Law, Private Law Department, with personnel, budget and teaching tasks. You will organize meetings, travel, prepare data and assist with publications and events, while managing budgets.

Independent, structured work style is valued; you will handle German- and English-language correspondence and onboarding of new staff, with a focus on efficient admin processes and library management.

Qualifikationen

• Excellent German and good English skills.
• Very good MS Office skills (Word, Excel and PowerPoint).
• Professional experience in office management, preferably in academia.

Aufgaben

• Support the Team at the Institute of Business Law, handling personnel, budget and teaching tasks.
• Organize meetings, workshops and travel; take minutes and prepare data.
• Assist in publication and event preparations; manage project budgets.
• Coordinate job postings/recruitment processes and onboarding new employees.
• Update the institute website and manage the in-house library.
• Serve as the central contact for German- and English-language correspondence.

Kenntnisse

MS Office

German language

English language

Ausbildung

Matura or higher secondary diploma

Tools

Typo3

SAP

Jobbeschreibung

The University of Vienna seeks an Organization Assistant to support the Institute of Business Law, Private Law Department, with personnel, budget and teaching tasks. You will organize meetings, travel, prepare data and assist with publications and events, while managing budgets.

Independent, structured work style is valued; you will handle German- and English-language correspondence and onboarding of new staff, with a focus on efficient admin processes and library management.