Organizational Assistant

University of Vienna; Wien; Hybrid; EUR 28.000 - 34.000; Teilzeit

Benefits dieser Stelle

Flexible working hours

Remote/hybrid work upon agreement

Internal training: 600+ free courses

Zusammenfassung

The University of Vienna seeks an Organization Assistant to support the Institute of Business Law, Private Law Department, with personnel, budget and teaching tasks. You will organize meetings, travel, prepare data and assist with publications and events, while managing budgets.

Independent, structured work style is valued; you will handle German- and English-language correspondence and onboarding of new staff, with a focus on efficient admin processes and library management.

Qualifikationen

• Excellent German and good English skills.
• Very good MS Office skills (Word, Excel and PowerPoint).
• Professional experience in office management, preferably in academia.

Aufgaben

• Support the Team at the Institute of Business Law, handling personnel, budget and teaching tasks.
• Organize meetings, workshops and travel; take minutes and prepare data.
• Assist in publication and event preparations; manage project budgets.
• Coordinate job postings/recruitment processes and onboarding new employees.
• Update the institute website and manage the in-house library.
• Serve as the central contact for German- and English-language correspondence.

Kenntnisse

MS Office

German language

English language

Ausbildung

Matura or higher secondary diploma

Tools

Typo3

SAP

Jobbeschreibung

If You Have Any Content Questions, Please Contact Daniela Hohenwarter-Mayr

At the University of Vienna, almost 11,000 personalities work together towards answering the big questions of the future. Around 3,000 are responsible for a variety of administrative tasks and thus support excellent research and teaching. Are you looking for a meaningful professional position and work that positively impacts society, too? Do you like to organize and coordinate things? We are looking for a/an Organization Assistant

37 Faculty of Business, Economics and Statistics

Start date: 01.10.2026 | Working hours: 20 | Collective bargaining agreement: 54 VwGr. IIIa Reference no.: 6145

If you love to organize and keep track of things, and if you prefer to do so in meaningful projects, then welcome to the team! Because we are searching for personalities who want to use their expertise to help answering the big questions of tomorrow.

Your Personal Sphere Of Influence

You will support the team at the Institute of Business Law, Private Law Department, and independently carry out administrative tasks related to personnel, budget, and teaching.

Your Future Tasks

• You will support academic staff in organizing and administering their research and teaching activities.
• This includes, among other things: organizing meetings, workshops, and travel; taking minutes and preparing data; assisting with the preparation of publications and events; managing project budgets.
• You will be the central point of contact and handle German- and English-language correspondence with all interfaces (within the team, university-wide, project partners, students, etc.).
• You will support visiting scholars and cooperation partners.
• You will administer the job posting/recruitment process and assist with onboarding new employees.
• You will update the website.
• You will manage the institute’s in-house library.

This Is Part Of Your Personality

• Professional experience in office management (preferably in an academic/university context)
• Completion of a general or vocational secondary or higher school (Matura)
• Very good MS Office skills (especially Word, Excel, and PowerPoint)
• Excellent German and good English skills
• Experience with content management systems (e.g., Typo3) and social media
• Experience with SAP is an advantage

Your Working Style

You enjoy working independently and in a structured manner, are service-oriented, and like finding solutions.

What We Offer

• Work-life balance: Our employees enjoy flexible working hours and (upon agreement) remote/hybrid work.
• Inspiring working atmosphere: You are part of a committed team with diverse university backgrounds in a relaxed work environment.
• Good public transport connections: Your workplace in the center of beautiful Vienna is easily accessible by public transport.
• Internal further training: Opportunity to deepen your skills on an ongoing basis. There are over 600 courses to choose from – free of charge.
• Fair salary: The basic salary of EUR 2.759,2 (full-time) increases if we can credit professional experience.
• Equal opportunities for all: We welcome every additional/new personality to the team!

[e-mail]

[e-mail]

The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We place particular emphasis on enhancing women’s representation among the academic and general university staff, particularly in leadership roles, and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.

Application deadline: 09/11/2026

Administration & Organization