Organizational Assistant

Universität Wien; Wien; Hybrid; EUR 15.000 - 17.000; Teilzeit

Benefits dieser Stelle

Flexible Arbeitszeiten

Remote-/Hybrid-Arbeit möglich

Interne Weiterbildung (600+ Kurse)

Zusammenfassung

Die Universität Wien sucht eine organisatorisch versierte Assistenz zur Unterstützung des Instituts für Wirtschaftsrecht im Private Law Department. Du übernimmst administrative Aufgaben zu Personal, Budget und Lehre und bist zentrale Ansprechperson für interne sowie externe Kontakte.

Zu deinen Aufgaben gehören die Organisation von Meetings, Workshops und Reisen, Protokolle, Datenaufbereitung, Mitwirkung bei Veröffentlichungen und Veranstaltungen, Budgetverwaltung und die Aktualisierung der

Qualifikationen

• Professionelle Erfahrung im Office-Management (idealerweise in einem akademischen/universitären Umfeld)
• Abschluss einer allgemeinbildenden oder beruflichen Sekundarschule bzw. Matura
• Sehr gute MS-Office-Kenntnisse (insbesondere Word, Excel, PowerPoint)
• Ausgezeichnete Deutschkenntnisse und gute Englischkenntnisse
• Erfahrung mit Content-Management-Systemen (z.B. Typo3) und Social Media
• Erfahrung mit SAP ist von Vorteil

Aufgaben

• Sie unterstützen das Team bei Organisation und Verwaltung von Forschungs- und Lehraktivitäten.
• Dazu gehören u. a. Organisation von Meetings, Workshops und Reisen; Protokolle und Datenaufbereitung; Unterstützung bei Publikationen und Veranstaltungen; Budgetverwaltung.
• Sie fungieren als zentrale Ansprechperson und bearbeiten deutsch- und englischsprachige Korrespondenz mit Interfaces (innerhalb des Teams, universitätsweit, Projektpartner, Studierende).
• Sie unterstützen Gastwissenschaftler und Kooperationspartner.
• Sie verwalten den Bewerbungs-/Recruitingprozess und unterstützen beim Onboarding neuer Mitarbeitender.
• Sie aktualisieren die Website.
• Sie verwalten die interne Institutsbibliothek.

Kenntnisse

Office management

MS Office

German language

English language

Independent working

Ausbildung

Matura

Tools

Typo3

SAP

Jobbeschreibung

At the University of Vienna, almost 11,000 personalities work together towards answering the big questions of the future. Around 3,000 are responsible for a variety of administrative tasks and thus support excellent research and teaching. Are you looking for a meaningful professional position and work that positively impacts society, too? Do you like to organize and coordinate things? We are looking for a/an

Organizational Assistant

37 Faculty of Business, Economics and Statistics

Startdate: 01.10.2026 | Working hours: 20 | Collective bargaining agreement: 54 VwGr. IIIa Reference no.: 6145

If you love to organize and keep track of things, and if you prefer to do so in meaningful projects, then welcome to the team! Because we are searching for personalities who want to use their expertise to help answering the big questions of tomorrow.

Your Personal Sphere Of Influence

You will support the team at the Institute of Business Law, Private Law Department, and independently carry out administrative tasks related to personnel, budget, and teaching.

Your Future Tasks

• You will support academic staff in organizing and administering their research and teaching activities.
• This includes, among other things: organizing meetings, workshops, and travel; taking minutes and preparing data; assisting with the preparation of publications and events; managing project budgets.
• You will be the central point of contact and handle German- and English-language correspondence with all interfaces (within the team, university-wide, project partners, students, etc.).
• You will support visiting scholars and cooperation partners.
• You will administer the job posting/recruitment process and assist with onboarding new employees.
• You will update the website.
• You will manage the institute’s in-house library.

This Is Part Of Your Personality

• Professional experience in office management (preferably in an academic/university context)
• Completion of a general or vocational secondary or higher school (Matura)
• Very good MS Office skills (especially Word, Excel, and PowerPoint)
• Excellent German and good English skills
• Experience with content management systems (e.g., Typo3) and social media
• Experience with SAP is an advantage

Your Working Style

You enjoy working independently and in a structured manner, are service-oriented, and like finding solutions.

What We Offer

Work-life balance

Our employees enjoy flexible working hours and (upon agreement) remote/hybrid work.

Inspiring working atmosphere

You are part of a committed team with diverse university backgrounds in a relaxed work environment.

Good public transport connections

Your workplace in the center of beautiful Vienna is easily accessible by public transport.

Internal further training

Opportunity to deepen your skills on an ongoing basis. There are over 600 courses to choose from – free of charge.

Fair salary

The basic salary of EUR 2.759,2 (full-time) increases if we can credit professional experience.

Equal opportunities for all

We welcome every additional/new personality to the team!

University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We place particular emphasis on enhancing women’s representation among the academic and general university staff, particularly in leadership roles, and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.

University of Vienna. Space for personalities. Since 1365.

For Content-related Questions, Please Contact

[e-mail]

If You Have Any Content Questions, Please Contact

Daniela Hohenwarter-Mayr

[e-mail]

We look forward to new personalities in our team!

Application deadline

09/11/2026

Administration & Organization