Sales Operations Coordinator (ClickUp & Claude)

BruntWork; Argentina; À distance; ARS 75 793 000 - 113 690 000; Plein temps

Avantages offerts par ce poste

Permanent work from home

Immediate hiring

Résumé du poste

BruntWork is seeking a Sales Operations Coordinator for a fully remote role. You will own the client development pipeline, manage leads from events and referrals, and oversee administrative operations across time zones.

Strong CRM, calendar management, and AI-assisted workflow are essential. Responsibilities include creating client-facing materials, QA proofreading, tool administration, SOP evolution, social media posting, and regular reporting to leadership.

Qualifications

• Proven experience managing CRMs, sales pipelines, and systematic follow-up campaigns.
• Hands-on experience with complex calendar management across time zones.
• Excellent written and verbal English communication for senior executive audiences.

Responsabilités

• CRM & Pipeline Management: Capture and input leads into ClickUp/CRM and manage end-to-end sales pipeline.
• Calendar & Time Zone Coordination: Manage scheduling and reminders across multiple time zones.
• Client-Facing Collateral & Briefs: Prepare and send client materials within 1 business day.
• Quality Assurance & Proofreading: Final review of outgoing communications and documents.
• Technical Account & Tool Administration: Set up and maintain software accounts and secure platforms.
• Documentation & SOP Evolution: Organize documents and evolve SOPs as processes change.
• Social Media Management: Schedule and post content across company channels.
• AI Tool Integration: Use Claude and Claude Code to automate tasks and optimize workflows.
• Event Communications & RSVP Tracking: Manage event RSVPs and follow-up communications.
• Reporting & Executive Support: Produce weekly pipeline summaries and monthly reports.

Connaissances

CRM & Pipeline Management

Calendar management

Proofreading

Social media management

AI tools usage

English communication

Outils

ClickUp

Claude

Claude Code

Description du poste

Are you a process-driven systems expert with hands-on proficiency in ClickUp, Claude, and Claude Code?

As a Sales Operations Coordinator, you will take full ownership of our client's business development pipeline, client communications, and administrative technical operations. In this role, our client is looking for someone to systematically manage leads from events, speaking engagements, and referrals through every stage of the sales pipeline, while managing calendars across time zones, administering secure tech tools, posting and monitoring social content, and evolving operational SOPs. This is an exciting opportunity for a detail-oriented professional skilled in leveraging AI tools to streamline operations, proofread executive deliverables, and optimize pipeline reporting.

Schedule:

Flexible, Monday - Friday, 9:00 AM - 8:00 PM New Rochelle, NY Time (20 work hours per week)

Responsibilities:

• CRM & Pipeline Management: Capture and intake all leads from the Principal, team members, and partners into ClickUp/CRM within 2 business days with complete source and contact context; manage the end-to-end sales pipeline, lead statuses, and execute systematic follow-up outreach using approved templates.
• Calendar & Time Zone Coordination: Own the Principal's calendar, managing all scheduling, reschedules, reminders, and prep notes across multiple time zones while ensuring zero double-bookings.
• Client-Facing Collateral & Briefs: Prepare, edit, and promptly send client-facing materials—including follow-up decks, briefs, proposals, and documents—within 1 business day, logging all sent items and managing copy revisions.
• Quality Assurance & Proofreading: Act as the final quality-control check on all outgoing work, rigorously proofreading communications, decks, and documents to eliminate formatting, structural, and spelling errors before delivery.
• Technical Account & Tool Administration: Set up, configure, and maintain technical accounts, software applications, and secure platforms to support daily operations.
• Documentation & SOP Evolution: Save and organize all sales documents, correspondence, and contracts in designated folder structures; track operational data and continuously refine and evolve Standard Operating Procedures (SOPs) as processes change.
• Social Media Management: Schedule and post approved social media content across company channels, actively monitoring pages on a daily basis.
• AI Tool Integration: Leverage advanced AI tools (including Claude and Claude Code) to automate administrative tasks, streamline document management, and optimize daily business development workflows.
• Event Communications & RSVP Tracking: Track and confirm event RSVPs, sending registration confirmations within 1 business day and reminder emails (3 days and 1 day prior) while keeping ClickUp attendee lists current.
• Contract & Financial Administration: File executed contracts, record key commercial terms, and maintain/update contract payment schedules (invoice dates, amounts, terms, due dates) within 3 days of signing for the accounting team.
• Reporting & Executive Support: Produce weekly pipeline summaries and monthly reporting packs detailing pipeline stages, conversions, contracts won, and payment statuses; participate in sales calls and client meetings to provide senior-level operational support.

Requirements:

• Excellent written and verbal English communication fluency, with demonstrated capability tailoring copy for senior executive audiences (agency leadership, university executives).
• Proven experience managing CRMs, sales pipelines, and systematic follow-up campaigns.
• Hands-on experience with complex calendar management, scheduling, and meeting coordination across multiple time zones.
• Proficiency with ClickUp (or demonstrated ability to master it rapidly) for pipeline tracking, task management, and reporting.
• Proficiency with AI tools, specifically Claude and Claude Code, for workflow leverage and content assistance.
• Exceptional detail orientation with proven proofreading and editing skills (catching formatting, structural, and spelling errors).
• Demonstrated technical capability to set up, maintain, and manage software accounts, tools, and secure platforms.
• Experience maintaining organized digital documentation and drafting/evolving SOPs.
• Ability to schedule, post, and monitor social media content daily across major platforms.
• Strong analytical skill set to evaluate pipeline stages, conversions, metrics, and financial terms.
• Permanent work from home
• Immediate hiring

Note:

Note: