Executive Assistant To The Ceo

Collective Residential; Argentina; Remote; ARS 43,117,000 - 51,740,000; Full time

Job summary

Collective Residential is seeking a Virtual Executive Assistant to support the CEO across multiple companies. The role is offshore remote, with EST hours, requiring a proactive, detail-oriented professional who can manage schedules, travel, and day-to-day priorities in a fast-paced environment.

You will coordinate complex calendars, handle confidential information, and interface with internal and external stakeholders.

Qualifications

• 5+ years as an Executive Assistant, with at least 2 years supporting C-suite executives.
• Fluent in English with clear written and spoken communication and a neutral accent.
• Proven ability to manage complex schedules, travel, and events across time zones.
• Proactive, detail-oriented, and highly organized with strong problem-solving skills.
• Tech-savvy and comfortable adopting AI tools to boost productivity.
• Ability to work EST hours and respond to urgent needs outside standard hours.

Responsibilities

• Manage complex scheduling across multiple time zones.
• Coordinate domestic and international travel arrangements.
• Support leadership meetings, board sessions, and special projects.
• Anticipate CEO needs and resolve issues proactively.
• Provide email management, document prep, and follow-ups.
• Maintain confidentiality of sensitive information.
• Serve as point of contact between CEO and stakeholders.
• Adapt across multiple companies and shifting priorities.
• Provide personal travel and errands support.
• Be available in evenings or weekends when urgent.
• Utilize AI tools to improve efficiency.

Skills

Executive Assistant

Scheduling & Travel coordination

Communication

Discretion

Tools

AI tools

Scheduling software

Job description

Applications must be submitted in English to be considered for the role.

Location: Offshore (Remote) – Must work EST hours (ideally located in EST time zone)

Reports to: Chief Executive Officer

About the company

Collective Residential is leading a new era in property management through technology, innovation, and growth. With an expanding portfolio and multiple companies under the CEO’s leadership, this is an exciting time to join our team. We are looking for a highly skilled, proactive, and reliable Virtual Executive Assistant to support our CEO in a dynamic and fast-paced environment.

The Virtual Executive Assistant will serve as a critical right-hand to the CEO, managing schedules, coordinating travel, and supporting day-to-day priorities across multiple companies. This role requires exceptional organizational skills, the ability to handle ambiguity, and the flexibility to respond to urgent needs outside of standard hours when travel or other high-priority matters arise.

Key Responsibilities

• Manage complex scheduling, including internal and external meetings, calls, and events across multiple time zones.
• Coordinate travel arrangements (domestic and international), including flights, accommodations, and ground transportation.
• Support event planning for leadership meetings, board sessions, and special projects.
• Anticipate the CEO’s needs and proactively resolve issues before they arise.
• Provide day-to-day administrative support, including email management, document preparation, and follow-ups.
• Maintain strict confidentiality while managing sensitive company and personal information.
• Serve as a point of contact between the CEO and internal/external stakeholders.
• Adapt seamlessly between multiple companies and business priorities, handling shifting demands with professionalism.
• Providing support for personal travel, meetings and errands.
• Be available during evenings or weekends when urgent CEO support is required.
• Utilize technology and AI tools to improve efficiency and streamline workflows.

Requirements

• 5+ years of experience as an Executive Assistant, with at least 2 years supporting C-level executives in a fast-paced environment.
• Fluent in English, with excellent written and verbal communication skills and a very neutral accent.
• Proven ability to manage complex schedules, travel, and events with precision.
• Highly proactive and detail-oriented, with strong organizational and problem-solving skills.
• Tech-savvy and comfortable adopting new systems, tools, and AI solutions to increase productivity.
• Strong discretion and judgment when handling sensitive information.
• Ability to work EST hours consistently, with flexibility for urgent needs outside of standard business hours.
• Comfort working across multiple companies and priorities, with the ability to navigate ambiguity and change.
• $2500 - $3000USD monthly salary based on experience

As part of our hiring process, we use artificial intelligence tools to support our recruiting team’s work. These tools do not make hiring decisions or replace the work of our hiring contributors.