Executive Assistant - Director

Circle of Greatness; Argentina; Remote; ARS 5,164,000 - 7,355,000; Part time

Benefits offered by this job

Remote work

Growth opportunities

Meaningful work

Job summary

Circle of Greatness is seeking an Executive Assistant to support our nonprofit Director with daily administrative and operational tasks. This part-time remote role requires strong communication and organizational skills.

You will handle calls, emails, scheduling, and note-taking, coordinating with internal and external stakeholders, and ensuring deadlines are met.

Fluency in English, a proactive mindset, and comfort with Zoom and Google Calendar are essential.

Qualifications

• Fluent in English, both written and spoken.
• Excellent organizational abilities with multi-tasking.
• Proactive and able to work independently.
• Familiarity with Zoom, Google Calendar, and email tools.

Responsibilities

• Answer phone calls and handle inquiries related to event space listings.
• Manage Director's emails and send meeting reminders.
• Coordinate event space bookings and calendar management.
• Take meeting notes and prepare summaries for the Director.

Skills

Excellent English

Strong organizational skills

Tech-savvy

Self-starter

Availability EST Hours

Non-Profit experience

Tools

Zoom

Google Calendar

Email platforms

Job description

Job Title: Executive Assistant to Non-Profit Director

Work Schedule:
10 Hours a week
Wednesday: 6am – 10am EST

Pay Rate: $3 USD per hour

About Us

We are a dynamic, mission-driven non-profit organization dedicated to empowering communities and driving social impact through education, events, and outreach programs. We’re seeking a dependable, highly organized Executive Assistant to directly support our Director in daily administrative and operational functions. This role is ideal for someone proactive, communicative, and eager to contribute to meaningful work behind the scenes.

Key Responsibilities

Communication Management

• Answer phone calls related to our event space listings and handle general inquiries.
• Respond to and manage email communications on behalf of the Director.
• Send out reminders for meetings and key deadlines.

Scheduling & Coordination

• Handle event space bookings and maintain a calendar of reservations.
• Set up Zoom meetings and admit participants promptly.
• Assist the Director in managing their schedule and coordinating with internal/external stakeholders.

Administrative Support

• Take clear and concise notes during meetings and provide summaries to the Director.
• Help the Director stay on track with tasks by providing timely reminders and hands-on assistance.
• Organize files, prepare reports, and support any additional administrative needs.

Requirements

• Excellent English Communication Skills – Must be fluent in both verbal and written English.
• Strong Organizational Skills – Ability to manage multiple tasks, schedules, and follow-ups with precision.
• Tech-Savvy – Comfortable using Zoom, Google Calendar, email platforms, and other productivity tools.
• Self-Starter – Proactive, resourceful, and capable of working independently with minimal supervision.
• Availability During EST Hours – Must adhere to the work schedule and be flexible for occasional weekend tasks.
• Non-Profit Experience (a plus) – Experience supporting executive-level roles in non-profit or mission-driven organizations is preferred but not required.

What We Offer

• A remote work environment with a mission-focused team.
• Flexibility and growth potential for the right candidate.
• Meaningful work with opportunities to make an impact behind the scenes.