Executive Administrative Assistant (Fixed Term)

Aumni; Buenos Aires; Presencial; ARS 900.000 - 1.300.000; Jornada completa

Descripción de la vacante

J.P. Morgan in Buenos Aires seeks an Executive Administrative Assistant to support Senior Executives by managing complex calendars, coordinating meetings, and handling travel and expense processing with precision and discretion.

You will interface with internal stakeholders and clients, manage scheduling conflicts, and ensure timely, professional communication across multiple priorities in a fast-paced environment.

Formación

• Experience supporting senior leaders in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple priorities and last-minute changes.
• Excellent written and verbal communication with professional etiquette.
• Demonstrated ability to handle sensitive information with discretion and sound judgment.

Responsabilidades

• Manage a complex calendar for Senior Executives, including prioritization, scheduling, and conflict resolution.
• Coordinate internal and external meetings, including logistics such as conference rooms, events, and catering.
• Screen and route incoming calls and requests, prioritizing appropriately and exercising discretion when sharing information.
• Respond to and follow up on inquiries on behalf of the executive, ensuring timely and professional communication.
• Coordinate domestic and international travel, maintaining detailed itineraries and trip logistics.
• Prepare, reconcile, and submit expense reports accurately and on time in accordance with applicable policies.
• Serve as a point of contact for internal stakeholders, clients, and visitors interacting with the executive’s office.
• Support day-to-day administrative needs and help resolve scheduling or logistics issues as they arise.

Conocimientos

Calendar management

Executive support

Travel coordination

Expense reporting

Discretion & confidentiality

Outlook proficiency

Communication skills

Stakeholder management

Herramientas

SAP Concur

Microsoft Outlook

Descripción del empleo

Bring your organization, judgment, and professionalism to a role that supports senior leadership and enables business success. As an Executive Administrative Assistant, you will manage complex schedules, coordinate critical meetings, and handle travel and expenses with precision and discretion. You’ll work in a dynamic environment where priorities shift quickly and confidentiality matters. We value proactive partners who anticipate needs and deliver high-quality support.

As an Executive Administrative Assistant within the executive leadership team, you will provide day-to-day administrative support to Senior Executives. You will manage complex calendars and meetings, serve as a key point of contact for communications into the executive’s office, and coordinate travel and expense processing. You will use sound judgment, handle sensitive information appropriately, and ensure smooth execution across competing priorities.

Job Responsibilities

• Manage a complex calendar for Senior Executives, including prioritization, scheduling, and conflict resolution
• Coordinate internal and external meetings, including logistics such as conference rooms, events, and catering
• Screen and route incoming calls and requests, prioritizing appropriately and exercising discretion when sharing information
• Respond to and follow up on inquiries on behalf of the executive, ensuring timely and professional communication
• Coordinate domestic and international travel, maintaining detailed itineraries and trip logistics
• Prepare, reconcile, and submit expense reports accurately and on time in accordance with applicable policies
• Serve as a point of contact for internal stakeholders, clients, and visitors interacting with the executive’s office
• Support day-to-day administrative needs and help resolve scheduling or logistics issues as they arise

Required Qualifications, Capabilities, and Skills

• Experience providing administrative support to senior leaders in a fast-paced environment
• Strong organizational skills with the ability to manage multiple priorities and last-minute changes
• Strong attention to detail and ability to execute tasks accurately under time pressure
• Strong written and verbal communication skills with professional etiquette
• Demonstrated ability to handle sensitive information with discretion and sound judgment
• Proficiency in Microsoft Outlook and experience scheduling complex meetings
• Ability to work collaboratively with stakeholders at all levels
• Strong follow-up skills and a proactive, service-oriented mindset

Preferred Qualifications, Capabilities, and Skills

• Experience supporting executive-level leaders or managing high-volume calendars
• Experience coordinating international travel and complex itineraries
• Experience using expense management tools (e.g., SAP Concur or similar)
• Experience coordinating events, town halls, or large meetings

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals. Manage complex executive calendars, meetings, travel, and expenses with discretion while serving as a trusted point of contact.