Construction Bookkeeper & Office Coordinator

R.J. General Builders, Inc.; Tandil; Remote; ARS 25,027,000 - 37,541,000; Part time

Job summary

R.J. General Builders, Inc. is seeking a dependable Construction Bookkeeper & Office Coordinator to help manage project finances, records, and administrative workflows from a remote setup.

The role combines construction bookkeeping with coordinating project information and office processes. You will work with QuickBooks Online, organize documentation, and follow up on outstanding items with minimal supervision, while overlapping California business hours.

Qualifications

• Experience in construction bookkeeping or project accounting.
• Proficient with QuickBooks Online: reconciliations, job costing, AP/AR.
• Familiar with managing digital files in Google Drive.
• Strong organizational, detail-oriented, and independent work ability.
• Availability to overlap with California business hours.

Responsibilities

• Maintain QuickBooks Online records and reconcile accounts.
• Track project expenses and assist with job costing.
• Prepare invoices and progress billings; monitor receivables.
• Enter vendor bills and manage payables.
• Support cash flow tracking and financial reporting.
• Organize project documents in Google Drive.
• Track subcontractor documents: insurance certificates and licenses.
• Follow up on missing paperwork and invoices.
• Support scheduling and project communications.
• Document procedures; streamline recurring workflows.
• Assist with basic marketing/admin tasks.

Skills

Construction bookkeeping

QuickBooks Online

Project accounting

Google Drive

Organizational skills

Communication

Independent worker

Time management

Job description

R.J. General Builders, Inc.

Construction Bookkeeper & Office Coordinator

Company: R.J. General Builders, Inc.

Location: Remote - Buenos Aires, Argentina

Job Type: Part-time, Independent Contractor

Pay: $12-$18 USD per hour, based on experience

Hours: Approximately 15 hours per week, with the possibility of additional hours as business needs grow

Position Overview

R.J. General Builders, Inc. is seeking a dependable Construction Bookkeeper & Office Coordinator to help keep project finances, records, and administrative workflows running smoothly.

The position combines construction bookkeeping with coordination of project information and office processes. The right person will be comfortable managing financial details in QuickBooks Online, organizing documentation, and following up on outstanding items without needing constant supervision.

This is a remote contractor position that requires availability to overlap with California business hours.

Responsibilities

Financial Records and Project Cost Tracking

• Maintain bookkeeping records in QuickBooks Online and reconcile accounts.
• Track expenses by project and assist with job costing and cost reviews.
• Prepare customer invoices and progress billings and monitor outstanding receivables.
• Enter and organize vendor bills, monitor payables, and maintain payment records.
• Assist with cash flow tracking and routine financial reporting.

Project and Office Coordination

• Keep project documentation organized in Google Shared Drive, including contracts, invoices, and supporting records.
• Collect, organize, and track subcontractor compliance documents, including insurance certificates and licenses.
• Follow up on missing paperwork, pending invoices, and other outstanding administrative items.
• Support scheduling, calendar coordination, and routine project-related communications.
• Maintain written procedures and help make recurring office workflows more consistent.
• Assist with occasional basic marketing and administrative tasks when needed.

Required Experience and Skills

• Previous experience in construction bookkeeping, construction office coordination, or project accounting.
• Practical knowledge of QuickBooks Online, including reconciliations, job costing, accounts payable, and accounts receivable.
• Understanding of construction project expenses, invoicing, and financial records.
• Experience managing digital files and spreadsheets using Google Drive or similar tools.
• Strong organizational skills and the ability to track multiple tasks and deadlines.
• Clear communication, attention to detail, and the ability to work independently.
• Availability to work with some overlap with California business hours.

Preferred

• Experience supporting a general contractor or a business with multiple construction trades.
• Familiarity with contracts, change orders, progress billing, or estimating-related documentation.

Compensation and Schedule

• $12-$18 USD per hour, based on experience.
• Approximately 15 hours per week to start, with the potential for more hours.
• Remote work as an independent contractor.
• Schedule must include overlap with California business hours.

R.J. General Builders, Inc. is an equal opportunity employer.