Chief of Staff

Virtustant

Argentina

Remote

ARS 170,334,000 - 232,274,000

Full time

3 days ago

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Benefits offered by this job

Payment in USD or Local Currency |USD/

Full-time remote opportunity.

Job summary

Virtustant is seeking a Chief of Staff to organize business development and provide executive support. You will manage client communications, prepare for partner meetings, and build automated workflows with AI tools.

You will track client conversations and follow-ups, draft outreach, and review the CRM pipeline for stalled opportunities. You will also coordinate calendars, prepare briefs and materials for meetings, and seek ways to cut manual work while improving team operations using Claude and

Qualifications

Several years as an executive assistant supporting a CEO or managing partner.
Excellent written English and strong verbal communication on calls.
Hands-on daily use of AI tools (Claude, ChatGPT) and no-code workflow builders.
Experience with CRMs and pipeline tracking.
A fast learner who improves processes rather than just following them.
C2 English level.

Responsibilities

Track every open conversation with clients and prospects and ensure follow-ups on time.
Draft follow-up emails and outreach in the partners' voice.
Review deals and the pipeline in the CRM; flag stalled opportunities and suggest next steps.
Follow up with existing clients to keep accounts healthy and surface new revenue.
Own partners' calendars: get the right people on them and keep the wrong people off.
Prepare for meetings: briefs, background, agendas, and materials.
Turn noisy or scattered instructions into a clear plan and run with it.
Multitask during long calls, capturing actions while keeping other work moving.
Use Claude and ChatGPT daily for research, drafting, and analysis.
Work with internal AI agents to build automated workflows.
Describe a process clearly enough for an AI builder to turn it into a workflow, then run it, maintain it, and edit it.
Continually look for ways to cut manual work and improve how the team operates.

Skills

Executive support

AI tool usage

CRM experience

English proficiency

No-code/workflows

Project coordination

Education

C2 English level

Tools

Claude

ChatGPT

Workflow builders

Microsoft Office

Google Workspace

CRM software

Job description

Job Title: Chief of Staff

About The Company

Our client recruits across AI, robotics, and aerospace and defense for more than 40 years. The firm's practice now extends into emerging areas such as Forward Deployed Engineering, physical AI, defense technology, and executive searches for AI-native leaders.

Job Description

This role focuses on organizing business development and providing executive support. You will manage client and prospect communications, prepare for partner meetings, and handle complex instructions. You will also use AI tools for research and drafting, and work with internal AI agents to build automated workflows.

You will be responsible for tracking all client conversations and ensuring timely follow-ups. You will draft outreach emails in the partners' voice and review the CRM pipeline to identify stalled opportunities. Additionally, you will follow up with existing clients to maintain relationships and find new revenue streams.

Responsibilities Of The Role

Track every open conversation with clients and prospects and make sure follow-ups happen on time.
Draft follow-up emails and outreach in the partners' voice.
Review deals and the pipeline in the CRM; flag stalled opportunities and suggest next steps.
Follow up with existing clients to keep accounts healthy and surface new revenue.
Own both partners' calendars: get the right people on them and keep the wrong people off.
Prepare for meetings: briefs, background, agendas, and materials.
Turn noisy or scattered instructions into a clear plan and run with it.
Multitask during long calls, capturing actions while keeping other work moving.
Use Claude and ChatGPT daily for research, drafting, and analysis.
Work with internal AI agents to build automated workflows.
Describe a process clearly enough for an AI builder to turn it into a workflow, then run it, maintain it, and edit it.
Continually look for ways to cut manual work and improve how the team operates.

Required Experience And Qualifications

Several years as an Executive Assistant supporting a CEO, C-suite executive, or managing partner at a professional services firm. Chief of Staff or Project Coordinator backgrounds in a similar setting also fit.
Excellent written English and strong verbal communication; clear and easy to understand on calls.
Hands-on, daily use of AI tools (Claude, ChatGPT) and comfort with agent or no-code workflow builders. No programming required.
Experience with CRMs and pipeline tracking.
A fast learner who improves processes rather than just following them.
C2 English level.

Preferred Skills