Administrative Assistant Assisted Living

HG External; Valle Verde; On-site; ARS 50,119,000 - 58,472,000; Full time

Benefits offered by this job

Healthcare benefits

Job summary

HumanGood is seeking an Administrative Assistant for the Assisted Living program at Valle Verde in Santa Barbara, CA. This full-time, on-site role supports the Manager of Assisted Living and Memory Care with daily administrative tasks and resident/ family support.

You will handle calls, greet visitors, maintain census and logs, prepare reports for meetings, coordinate with Life Enrichment, assist with scheduling, and ensure supplies and emergency information are up to date.

Qualifications

• Experience in general administrative support preferred.

Responsibilities

• Answers all incoming calls in a professional manner and routes messages as needed.
• Greets residents, visitors and vendors and provides directions or information.
• Performs filing and general clerical duties and may type reports for meetings.
• Maintains daily census and log information for Assisted Living and Memory Care.
• Coordinates with Life Enrichment to encourage resident participation in activities.
• Assists with scheduling, timekeeping, and inventory of office and medical supplies.
• Prepares and distributes reports and materials required for meetings.

Job description

Administrative Assistant Assisted Living

Job Category: Administrative/Management

Requisition Number: ADMIN026512

• Posted : October 8, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Description

Full Time, Assisted Living

8:30 AM - 4:30 PM - Monday to Friday

$24 to $28, DOE

Valle Verde in Santa Barbara, CA, recently named "Best Continuing Care Retirement Community in the U.S. 2026" by Newsweek magazine.

We are located on 60 pristine acres in Santa Barbara, CA! We offer resort style retirement and continuity of care for seniors.

Under supervision of the Manager of Assisted Living, will assist Assisted Living, Memory Care with general administrative functions and needs. Provides Concierge support, assist residents and family members.

• Answers all incoming calls in a professional manner using a telephone console or switchboard; locates individuals, takes messages as necessary; may receive/transmit fax messages;
• Greets and gives directions or information to residents, personnel, visitors, guests and vendors;
• Performs filing and general clerical duties; may type correspondence, reports and/or other assignments as directed by Director of Residential Care Services.
• Responsible for updating and distributing daily census report for Assisted Living and Memory Care;
• Responsible for updating all log information in the notebook at least weekly;
• Maintains current files of emergency information on all Assisted Living and Memory Care residents;
• Prepares and distributes reports and material required for meetings as needed;
• Keeps Director informed of all issues and concerns of residents, families or staff;
• Make directory and mail box signs as needed;
• Assemble new resident charts;
• Assist with disaster drills and update disaster kit as needed;
• Coordinates with Life Enrichment team by helping to encourage resident participation in activities. This includes posting of activities, announcements in dining room, telephoning residents and being informed of the on-going programs. This also includes coordination of Resident Assistants in helping to encourage and bring residents to programs both in Assisted Living and on campus;
• Coordinates staff scheduling under the direction and supervision of the dept Director;
• Assist with timekeeping duties as needed;
• Orders office supplies and other department supplies as needed;
• Maintains system for inventory and ordering of medical supplies for Assisted Living and Wellness Clinic;
• Seeks quality medical supplies at lowest price or best value for volume needed;
• Keep supplies and office equipment in orderly fashion and in good working order. Stocks copier paper and other needed supplies;
• Maintains and updates files and reference materials;
• Notifies Security of any problems or concerns;
• Relates messages via two way radio and pager system;
• Performs emergency call procedures according to established policy;

What's in it for you?
As the largest nonprofit owner/operator of senior living communities in California and one of the largest in the country, we are more than just a place to work. We are here to ensure that all we serve are provided with every opportunity to become their best selves as they define it, and this begins with YOU.

HumanGood offers competitive pay and phenomenal benefits. Eligible positions (30+ hours/week) start with 20 paid days off, plus seven holidays, a company-matching 401(k) and health plans that give you cash to use for those unexpected health issues. We provide healthcare benefits for our part-time and per diem team members! We also offer a Tuition Reimbursement to promote your career advancement. You can view more information about our total rewards at HGcareers.org.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.