ADMINISTRATIVE ASSISTANT

Boys & Girls Clubs of America; San Juan; On-site; ARS 20,000 - 25,000; Full time

Job summary

The Boys & Girls Clubs of America in San Juan, Puerto Rico seeks an Administrative Assistant to provide clerical and program support for the Education Pillar, manage requisitions, and assist with budgets and documentation.

The role requires a bachelor’s degree in office systems or related field and at least two years of administrative experience; English proficiency and strong computer skills are essential. Travel to Club locations and occasional evenings may be required.

Qualifications

• Bachelor's degree in office systems, administration, education, or related areas required.
• At least two (2) years of experience in administrative areas.
• Knowledge of administrative and clerical procedures and systems.
• Proficiency in English; strong data collection and documentation skills.
• Ability to use computers and software to process information.

Responsibilities

• Develop requisitions, manage budget and other financial processes.
• Perform clerical and administrative tasks.
• Assist with communication and documentation regarding project status.
• Take notes during meetings and support follow-up processes.
• Ensure documents and records are collected and organized.
• Support promotions and outreach to participants and families.
• Data collection and data entry support.
• Prepare invoices, reports, memos, letters, and other documents.
• Maintain office supplies and procurement as needed.
• Perform other tasks requested by the supervisor.

Skills

English language

Clerical

Administrative tasks

Data collection

Information retrieval

Computer literacy

Education

Bachelor's degree in office systems

Bachelor's degree in administration

Bachelor's degree in education

Tools

Microsoft Office

Word processing

Spreadsheet

Database

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

ADMINISTRATIVE ASSISTANT

San Juan, San Juan, PR

3 days ago Requisition ID: 2945

Salary Range: $15.00 To $15.00 Hourly

GENERAL DESCRIPTION:Provide administrative and clerical support for the Education Pillar. Develop requisitions, manage budget and other financial process. Collaborate in the data collection, operational and programmatic compliance, documentation and report process.

TASKS AND ESSENTIAL JOB RESPONSIBILITIES:

• 1. Develop requisitions, manage budget and other financial process.
• 2. Perform clerical and administrative tasks.
• 3. Assists with communication and documentation regarding the status of projects, programs and activities.
• 4. Scribing notes during meetings both internally and with external resources.
• 5. Collaborate in the follow-up process and meetings following operation procedures.
• 6. Ensure the collection of documents, folders, and both digital and hard copy documentation as required.
• 7. Collaborate in promotions and outreach initiatives to ensure participants' and families' orientations and recruitment.
• 8. Collaborate in the collection of data and data entry.
• 9. Assist in the communication of results and best practices of programs and procedures.
• 10. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, and presentation software.
• 11. Maintained office supplies and equipment, obtained quotations, check inventory, and made purchased orders as needed.
• 12. Perform any other task requested by the supervisor.

EXPERIENCE, EDUCATION, SKILLS & KNOWLEDGE REQUIRED:

• Bachelor's degree in office systems, administration, education, or related areas required.
• At least two (2) or more years of experience in related administrative areas.
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
• Interacting with computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

• Normal internal office environment with some travel to Club locations across Puerto Rico. Availability to engage funders on evenings and weekends is a core part of this position. Frequent internal contact with employees throughout the organization is required.

DISCLAIMER:

• The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.
• An Equal Employment Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.