Warehouse Staff

Y-Axis; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

HYF Medical Center, a Dubai-based international medical center, seeks a detail-oriented Procurement & Warehouse Officer to manage procurement of medical supplies, consumables and office items, plus daily warehouse and inventory activities. Responsible for timely purchases, accurate receiving, proper storage and stock level maintenance.

Responsibilities include supplier negotiation, PO creation, records upkeep, stock monitoring, FEFO adherence, and cross-department coordination to ensure

Qualifications

• Bachelor level or diploma in procurement/supply chain or related field.
• 2–4 years of procurement, purchasing, warehouse or inventory experience.
• Healthcare/medical center experience preferred.
• Experience buying medical supplies/consumables is a plus.
• Knowledge of inventory management and warehouse procedures.
• Strong negotiation and supplier management skills.
• Experience with procurement or inventory software is preferred.
• Familiarity with ERP systems such as Odoo, SAP, Oracle, Microsoft Dynamics or similar systems.
• Proficient in Microsoft Excel.
• UAE work experience preferred.

Responsibilities

• Procurement daily purchasing for medical supplies, consumables, medicines and office items.
• Obtain quotations; compare prices, quality, delivery time and terms.
• Prepare purchase requests and orders; manage procurement records.
• Coordinate supplier prices, availability and delivery schedules.
• Ensure purchases align with budgets and approvals.
• Maintain supplier documentation and relationships.
• Manage supplier communications and performance monitoring.
• Receive and inspect goods; ensure proper storage and labeling.
• Monitor stock levels; conduct physical counts and reports.
• Ensure FEFO where applicable and rotate stock.
• Coordinate with departments for supply requirements and distribution.
• Support cost control by comparing quotations and identifying savings.
• Maintain reporting and documentation for procurement and inventory.

Skills

Procurement

Supplier management

Inventory management

Negotiation

Logistics

Excel

Receiving & warehousing

Cost control

Education

Bachelor's degree or diploma in Procurement, Supply Chain Management, Business Administration, Logistics or related field

Tools

Odoo ERP

SAP

Oracle ERP

Microsoft Dynamics

Job description

About HYF Medical CenterHYF Medical Center is an international medical center located in Jumeirah 1, Dubai, providing premium healthcare services to local, international and VIP patients. We are looking for a responsible, organized and detail-oriented Procurement & Warehouse Officer to manage the procurement of medical supplies, consumables, office supplies and other operational items, as well as daily warehouse and inventory activities. The successful candidate will be responsible for ensuring that required supplies are purchased on time, received correctly, stored properly and maintained at appropriate stock levels.

Key Responsibilities

• 1. Procurement & PurchasingManage daily purchasing activities for medical supplies, consumables, medicines, office supplies and general operational items, as assigned.Obtain quotations from suppliers and compare prices, quality, delivery time and payment terms.Prepare purchase requests, purchase orders and related procurement documents.Coordinate with suppliers regarding prices, availability, delivery schedules and payment terms.Ensure purchases are made according to company requirements and approved budgets.Maintain accurate procurement records and supplier documentation.Identify reliable suppliers and develop long-term supplier relationships.
• 2. Supplier ManagementCommunicate and negotiate with suppliers regarding prices, delivery terms and product availability.Monitor supplier performance and delivery schedules.Follow up on delayed or incomplete deliveries.Resolve issues related to incorrect, damaged or missing items.Maintain an updated supplier database and contact list.Assist management in evaluating and selecting suppliers.
• 3. Receiving & Warehouse ManagementReceive and inspect incoming goods against purchase orders and delivery notes.Check quantities, specifications, packaging and product condition upon delivery.Ensure all received items are properly recorded and stored.Organize the warehouse and maintain a clean, safe and efficient storage environment.Ensure products are stored according to appropriate storage requirements.Maintain proper labeling and organization of inventory.
• 4. Inventory ManagementMonitor stock levels of medical supplies, consumables, office supplies and other materials.Maintain accurate inventory records.Conduct regular stock counts and physical inventory checks.Identify low-stock, overstock, expired or slow-moving items.Prepare regular inventory reports for management.Ensure timely replenishment of essential items to avoid stock shortages.Investigate and report inventory discrepancies.
• 5. Medical Supplies & ConsumablesMonitor the inventory of medical consumables and operational supplies.Ensure critical medical supplies are always available when required.Monitor expiry dates and implement appropriate stock rotation procedures.Follow FEFO (First Expired, First Out) principles where applicable.Separate expired, damaged or unusable items and report them to the relevant supervisor.Maintain proper documentation for medical supplies and consumables.
• 6. Stock Issuance & Internal DistributionIssue supplies to departments based on approved requests.Record all stock movements accurately.Maintain proper documentation for goods received, issued, transferred or returned.Coordinate with clinical, nursing, reception, administration and other departments regarding supply requirements.Monitor department-level consumption and identify unusual usage or shortages.
• 7. Cost ControlCompare supplier quotations and identify cost-saving opportunities.Monitor procurement costs and purchasing budgets.Avoid unnecessary purchases and excessive inventory.Assist management in negotiating better prices and payment terms.Prepare procurement and inventory cost reports when required.
• 8. Documentation & ReportingMaintain accurate procurement, purchase order, delivery and inventory records.Ensure all procurement transactions are properly documented and approved.Prepare regular purchasing and inventory reports.Maintain supplier invoices, delivery notes and supporting documents.Coordinate with the Finance Department regarding supplier invoices and payments.Assist with audits and internal inventory checks when required.

Qualifications

• Bachelor's degree or diploma in Procurement, Supply Chain Management, Business Administration, Logistics or a related field.
• 2–4 years of relevant experience in procurement, purchasing, warehouse or inventory management.
• Experience in a medical center, hospital, clinic or healthcare organization is highly preferred.
• Experience purchasing medical supplies and healthcare consumables is an advantage.
• Knowledge of inventory management and warehouse procedures.
• Good negotiation and supplier management skills.
• Experience with procurement or inventory management software is preferred.
• Familiarity with ERP systems such as Odoo, SAP, Oracle, Microsoft Dynamics or similar systems is an advantage.
• Good knowledge of Microsoft Excel.
• Previous UAE work experience is preferred.

Responsibilities

About HYF Medical CenterHYF Medical Center is an international medical center located in Jumeirah 1, Dubai, providing premium healthcare services to local, international and VIP patients. We are looking for a responsible, organized and detail-oriented Procurement & Warehouse Officer to manage the procurement of medical supplies, consumables, office supplies and other operational items, as well as daily warehouse and inventory activities. The successful candidate will be responsible for ensuring that required supplies are purchased on time, received correctly, stored properly and maintained at appropriate stock levels.

Key Responsibilities

• 1. Procurement & PurchasingManage daily purchasing activities for medical supplies, consumables, medicines, office supplies and general operational items, as assigned.Obtain quotations from suppliers and compare prices, quality, delivery time and payment terms.Prepare purchase requests, purchase orders and related procurement documents.Coordinate with suppliers regarding prices, availability, delivery schedules and payment terms.Ensure purchases are made according to company requirements and approved budgets.Maintain accurate procurement records and supplier documentation.Identify reliable suppliers and develop long-term supplier relationships.
• 2. Supplier ManagementCommunicate and negotiate with suppliers regarding prices, delivery terms and product availability.Monitor supplier performance and delivery schedules.Follow up on delayed or incomplete deliveries.Resolve issues related to incorrect, damaged or missing items.Maintain an updated supplier database and contact list.Assist management in evaluating and selecting suppliers.
• 3. Receiving & Warehouse ManagementReceive and inspect incoming goods against purchase orders and delivery notes.Check quantities, specifications, packaging and product condition upon delivery.Ensure all received items are properly recorded and stored.Organize the warehouse and maintain a clean, safe and efficient storage environment.Ensure products are stored according to appropriate storage requirements.Maintain proper labeling and organization of inventory.
• 4. Inventory ManagementMonitor stock levels of medical supplies, consumables, office supplies and other materials.Maintain accurate inventory records.Conduct regular stock counts and physical inventory checks.Identify low-stock, overstock, expired or slow-moving items.Prepare regular inventory reports for management.Ensure timely replenishment of essential items to avoid stock shortages.Investigate and report inventory discrepancies.
• 5. Medical Supplies & ConsumablesMonitor the inventory of medical consumables and operational supplies.Ensure critical medical supplies are always available when required.Monitor expiry dates and implement appropriate stock rotation procedures.Follow FEFO (First Expired, First Out) principles where applicable.Separate expired, damaged or unusable items and report them to the relevant supervisor.Maintain proper documentation for medical supplies and consumables.
• 6. Stock Issuance & Internal DistributionIssue supplies to departments based on approved requests.Record all stock movements accurately.Maintain proper documentation for goods received, issued, transferred or returned.Coordinate with clinical, nursing, reception, administration and other departments regarding supply requirements.Monitor department-level consumption and identify unusual usage or shortages.
• 7. Cost ControlCompare supplier quotations and identify cost-saving opportunities.Monitor procurement costs and purchasing budgets.Avoid unnecessary purchases and excessive inventory.Assist management in negotiating better prices and payment terms.Prepare procurement and inventory cost reports when required.
• 8. Documentation & ReportingMaintain accurate procurement, purchase order, delivery and inventory records.Ensure all procurement transactions are properly documented and approved.Prepare regular purchasing and inventory reports.Maintain supplier invoices, delivery notes and supporting documents.Coordinate with the Finance Department regarding supplier invoices and payments.Assist with audits and internal inventory checks when required.

Qualifications

• Bachelor's degree or diploma in Procurement, Supply Chain Management, Business Administration, Logistics or a related field.
• 2–4 years of relevant experience in procurement, purchasing, warehouse or inventory management.
• Experience in a medical center, hospital, clinic or healthcare organization is highly preferred.
• Experience purchasing medical supplies and healthcare consumables is an advantage.
• Knowledge of inventory management and warehouse procedures.
• Good negotiation and supplier management skills.
• Experience with procurement or inventory management software is preferred.
• Familiarity with ERP systems such as Odoo, SAP, Oracle, Microsoft Dynamics or similar systems is an advantage.
• Good knowledge of Microsoft Excel.
• Previous UAE work experience is preferred.