Medical Procurement & Warehouse Specialist

HYF Medical Center; Dubai; On-site; AED 56,000 - 67,000; Full time

Benefits offered by this job

Employment visa

Medical insurance

Paid annual leave

Career growth opportunities

Professional training

Multicultural working environment

Job summary

HYF Medical Center in Dubai, UAE, is hiring a Procurement & Warehouse Officer to manage procurement of medical supplies, office items and inventory, and oversee daily warehouse activities. The role covers supplier coordination, documentation, and stock control to ensure timely deliveries and optimal stock levels.

The ideal candidate holds a Bachelor's degree or diploma in Procurement or related field with 2–4 years in procurement or inventory, and knowledge of ERP systems (Odoo, SAP, Oracle,

Qualifications

• Bachelor's degree or diploma in Procurement, Supply Chain Management, Business Administration, Logistics or related field.
• 2–4 years of procurement, purchasing, warehouse or inventory management experience.
• Experience in a medical center, hospital, clinic or healthcare organization is highly preferred.
• Experience purchasing medical supplies and healthcare consumables is an advantage.
• Knowledge of inventory management and warehouse procedures.
• Good negotiation and supplier management skills.
• Experience with procurement or inventory management software is preferred.
• Familiarity with ERP systems such as Odoo, SAP, Oracle, Microsoft Dynamics or similar systems is an advantage.
• Good knowledge of Microsoft Excel.
• Previous UAE work experience is preferred.

Responsibilities

• Manage daily purchasing activities for medical supplies, consumables, medicines, office supplies and general operational items.
• Obtain quotations from suppliers and compare prices, quality, delivery time and payment terms.
• Prepare purchase requests, purchase orders and related procurement documents.
• Coordinate with suppliers regarding prices, availability, delivery schedules and payment terms.
• Ensure purchases are made according to company requirements and approved budgets.
• Maintain accurate procurement records and supplier documentation.
• Identify reliable suppliers and develop long-term supplier relationships.
• Receive and inspect incoming goods against purchase orders and delivery notes.
• Check quantities, specifications, packaging and product condition upon delivery.
• Ensure all received items are properly recorded and stored.
• Organize the warehouse and maintain a clean, safe and efficient storage environment.
• Maintain proper labeling and organization of inventory.
• Monitor stock levels of medical supplies, consumables, office supplies and other materials.
• Maintain accurate inventory records.
• Conduct regular stock counts and physical inventory checks.
• Identify low-stock, overstock, expired or slow-moving items.
• Prepare regular inventory reports for management.
• Ensure timely replenishment of essential items to avoid stock shortages.
• Investigate and report inventory discrepancies.
• Monitor the inventory of medical consumables and operational supplies.
• Ensure critical medical supplies are always available when required.
• Monitor expiry dates and implement appropriate stock rotation procedures.
• Follow FEFO (First Expired, First Out) principles where applicable.
• Separate expired, damaged or unusable items and report them to the relevant supervisor.
• Maintain proper documentation for medical supplies and consumables.
• Issue supplies to departments based on approved requests.
• Record all stock movements accurately.
• Maintain proper documentation for goods received, issued, transferred or returned.
• Coordinate with clinical, nursing, reception, administration and other departments regarding supply requirements.
• Monitor department-level consumption and identify unusual usage or shortages.
• Compare supplier quotations and identify cost-saving opportunities.
• Monitor procurement costs and purchasing budgets.
• Avoid unnecessary purchases and excessive inventory.
• Assist management in negotiating better prices and payment terms.
• Prepare procurement and inventory cost reports when required.
• Maintain accurate procurement, purchase order, delivery and inventory records.
• Ensure all procurement transactions are properly documented and approved.
• Prepare regular purchasing and inventory reports.
• Maintain supplier invoices, delivery notes and supporting documents.
• Coordinate with the Finance Department regarding supplier invoices and payments.
• Assist with audits and internal inventory checks when required.

Skills

Procurement & Purchasing

Supplier Management

Medical Supplies Procurement

Warehouse Management

Inventory Management

Stock Control

Purchase Orders

Goods Receiving

Stock Reconciliation

Stock Counting

Supplier Negotiation

Cost Control

Inventory Reporting

FEFO / Stock Rotation

ERP & Inventory Software

Microsoft Excel

Documentation & Record Keeping

Education

Bachelor's degree or diploma in Procurement, Supply Chain Management, Business Administration, Logistics or related field

Job description

HYF Medical Center in Dubai, UAE, is hiring a Procurement & Warehouse Officer to manage procurement of medical supplies, office items and inventory, and oversee daily warehouse activities. The role covers supplier coordination, documentation, and stock control to ensure timely deliveries and optimal stock levels.

The ideal candidate holds a Bachelor's degree or diploma in Procurement or related field with 2–4 years in procurement or inventory, and knowledge of ERP systems (Odoo, SAP, Oracle,