VIE - Regional Visual Merchandising Finance & Operations Coordinator

LVMH; Dubai; On-site; AED 180,000 - 280,000; Full time

Job summary

LVMH in Dubai seeks a Budget Management & Financial Monitoring professional to support regional budgets across the Middle East. You will coordinate with Finance and Procurement, monitor spend against budgets and assist in forecasting and reporting.

This role emphasizes accuracy in financial tracking and collaboration with multiple stakeholders in an international environment. Ideal candidates hold a Master’s degree in finance or related field, with internship or experience in finance,

Qualifications

• Master's degree in finance, Business Administration, Management, Accounting or related field.
• Previous internship or initial professional experience in finance, controlling, procurement or business operations preferred.
• Exposure to luxury, retail or international environment is advantageous.

Responsibilities

• Support preparation, consolidation and monitoring of regional Visual Merchandising budget across Middle East markets.
• Maintain and update budget tracking files ensuring visibility of expenses and remaining budgets.
• Monitor spending vs allocations and identify discrepancies.
• Assist in budget forecasting revisions and reallocations.
• Prepare financial reports and budget presentations for regional management and HQ.
• Coordinate with Finance teams for budget allocation and expense tracking.

Skills

Analytical skills

Excel proficiency

Attention to detail

Multitasking

Communication skills

ERP knowledge

English fluency

Education

Master's degree in finance or related field

Tools

ERP systems

Job description

Budget Management & Financial Monitoring

• Support the preparation, consolidation and monitoring of the regional Visual Merchandising budget across all Middle East markets


• Maintain and regularly update budget tracking files ensuring accurate visibility of expenses commitments and remaining budgets


• Monitor actual spending versus allocated budgets and identify potential discrepancies


• Support budget forecasting revisions and reallocation exercises throughout the year


• Assist in the preparation of financial reports and budget presentations for regional management and headquarters


• Coordinate with Finance teams to ensure accurate budget allocation and expense tracking

Supplier Management & Creation

• Coordinate the onboarding and creation of new suppliers in the company s internal systems


• Collect and verify all necessary supplier documentation in coordination with Procurement and Finance


• Follow up on supplier registration validation and activation processes


• Maintain an accurate and updated supplier database


• Act as a key point of contact for suppliers regarding administrative and financial matters

Purchasing & Invoice Management

• Coordinate purchase requisitions and purchase order creation ensuring compliance with internal procedures


• Follow up on purchase order approvals and processing with the relevant departments


• Monitor supplier invoices and coordinate with Finance to ensure timely processing and payment


• Track outstanding invoices pending payments and purchase order commitments


• Investigate and resolve discrepancies between quotations purchase orders and invoices


• Maintain accurate records of purchasing activities and supporting documentation

Financial Reporting & Process Coordination

• Prepare and maintain financial dashboards Excel trackers and reporting tools


• Support monthly and quarterly budget reviews and expenditure analysis


• Monitor internal Finance Accounting and Procurement teams to ensure smooth administrative processes


• Assist with expense allocation across different markets boutiques and projects


• Support year-end financial closing activities including outstanding commitments and invoice follow-up


• Identify opportunities

Regional Administrative Support

• Provide day-to-day financial and administrative support to the Regional Visual Merchandising team


• Consolidate financial information from different markets and stakeholders


• Ensure proper documentation filing and follow-up of department expenses


• Support the Regional Visual Merchandising Manager in budget-related analysis planning and reporting

Education & Experience

• Master's degree in finance, Business Administration, Management, Accounting or a related field.


• Previous internship or initial professional experience in finance, controlling, procurement or business operations is preferred.


• Previous exposure to a luxury, retail or international environment would be an advantage.

Skills & Competencies

• Excellent analytical and organizational skills.


• Strong proficiency in Microsoft Excel, including financial tracking, reporting and data analysis.


• Strong attention to detail, accuracy and financial rigor.


• Ability to manage multiple priorities and follow up independently.


• Proactive, reliable and solution-oriented.


• Strong communication and interpersonal skills.


• Comfortable working with multiple stakeholders in an international environment.


• Knowledge of ERP systems and financial management tools is an advantage.


• Fluent English is essential; French is an advantage.