Vendor Inspection Coordinator

Orbit International Survey Services LLC; Sharjah; On-site; AED 180,000 - 300,000; Full time

Job summary

Orbit International Survey Services LLC (Orbit ISS) seeks an organized Vendor Inspection Coordinator to manage QA/QC coordination and HR/administrative tasks across UAE projects. The role covers inspection scheduling, QC documentation, and coordination with EPC contractors, clients, and inspectors, while supporting recruitment and HR processes for field staff.

The ideal candidate holds a engineering degree, 5–8 years in QA/QC or inspection roles, and has MS Office/ERP experience; UAE driving

Qualifications

• Bachelor's degree in engineering or related field.
• 5–8 years' experience in QA/QC coordination or similar roles in inspection/engineering.
• Hands-on HR coordination experience for field staff recruitment/issues.
• Proficiency in ISO standards and quality assurance procedures.
• CSWIP certification (preferred).
• MS Office Suite; ERP or workforce management system experience.

Responsibilities

• Quality Control & Inspection Coordination: manage inspection schedules and QC docs.
• Coordinate with inspection teams, third-party inspectors, clients and contractors.
• Participate in project meetings to provide QC insights and updates.
• Maintain calibration and certification records for equipment and personnel.
• Assist in documentation for internal and external quality audits.
• HR & Administrative Support: support recruitment, onboarding, deployment.
• Manage employee records, training certificates, HSE docs and compliance files.
• Coordinate induction programs and training for new hires.
• Align personnel records with client and site requirements.
• Liaise with payroll and finance on timekeeping, attendance and mobilization.
• Provide visa processing and UAE labor regulation compliance support.

Skills

QA/QC coordination

Project coordination

HR coordination

Communication

Education

Bachelor's Degree in Engineering

CSWIP certification (preferred)

Tools

MS Office Suite

ERP

Workforce management system

UAE driving license

Job description

Orbit International Survey Services (Orbit ISS) is an industrial asset integrity engineering management firm based in United Arab Emirates since 2006. We are an ISO 9001:2015 ISO 14001:2015 & ISO 45001:2018 accredited company and have provided asset integrity solutions to high-profile clients throughout the Middle East North America and Asia. Founded on the principles of safety quality and environmental stewardship Orbit ISS is committed to providing world‑class services and technology that help our clients address complex challenges in the oil gas marine and renewable energy sectors.

Visit our website at to learn more.

Role Overview:

Orbit International Survey Services LLC is seeking a highly organized and experienced Vendor Inspection Coordinator to join our dynamic team. This dual-role position is ideal for candidates who excel in both quality control inspection and HR/administrative coordination. The successful candidate will play a key role in ensuring the integrity of inspection operations and project compliance while also supporting HR functions such as recruitment and employee is a fast-paced role requiring precision adaptability and excellent communication skills ideal for professionals looking to contribute to large-scale engineering and inspection projects across the UAE and beyond.

Key Responsibilities

Quality Control & Inspection Coordination:

• Manage and monitor inspection schedules ensuring timely execution across all active projects.
• Prepare update and maintain all QA/QC documentation including reports checklists and compliance logs.
• Coordinate with inspection teams third-party inspectors clients and contractors to ensure accuracy and on-time delivery of reports.
• Participate in project meetings with EPC contractors PMC consultants and clients to provide QC insights and updates.
• Maintain up-to-date calibration and certification records for inspection equipment and personnel.
• Assist in preparing documentation for internal and external quality audits.

HR & Administrative Support:

• Support the recruitment cycle for technical staff from candidate sourcing and screening to onboarding and deployment.
• Manage employee records including training certificates HSE documentation and compliance files.
• Coordinate induction programs and training schedules for new hires.
• Ensure alignment of all personnel records with client and site-specific requirements.
• Liaise with payroll project teams and finance to track timekeeping attendance leave records and mobilization data.
• Provide administrative assistance for manpower planning visa processing and compliance with UAE labor regulations.

Requirements

• Bachelor s Degree in Engineering or a related field.
• 5 8 years of relevant experience in a QA/QC Coordinator or similar role within the inspection or engineering industry.
• Hands-on experience in HR coordination particularly in field staff recruitment and documentation.
• Proven knowledge of ISO standards quality assurance procedures and 
• Must hold a valid CSWIP certification (preferred).
• Proficiency in MS Office Suite; ERP and workforce management system experience is a plus.
• Holding a valid UAE driver s license is required.