Vehicle Inventory Controller / Yard Operations Coordinator

The Gen-AI Impact | Reframing Innovation in Society 5.0; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

The Gen-AI Impact | Reframing Innovation in Society 5.0 is seeking an organized operations professional to oversee vehicle inventory management and daily yard activities. You will ensure accurate records, monitor stock movements, and coordinate inspections, storage, and releases in a fast-paced automotive environment.

Ideal candidates have strong coordination skills, experience with inventory systems, and the ability to manage multiple tasks while maintaining high attention to detail and

Qualifications

• Understanding of inventory control, warehouse operations, logistics, or automotive administration.
• Familiarity with vehicle stock management and inventory tracking procedures.
• Knowledge of vehicle documentation, registration records, and inspection processes is an advantage.
• Proficiency in Microsoft Excel and inventory management systems.
• Strong organizational and coordination skills.
• Excellent attention to detail and recordkeeping accuracy.
• Ability to manage multiple operational tasks and changing priorities.
• Good communication and problem-solving abilities.
• Ability to coordinate effectively with drivers, vendors, and internal teams.
• Responsible, proactive, and capable of working independently.

Responsibilities

• Monitor and maintain accurate records of all vehicles entering and leaving the yard.
• Coordinate vehicle receiving, registration, allocation, storage, and release procedures.
• Conduct regular physical inventory checks and reconcile vehicle records against system data.
• Maintain updated vehicle information, including registration details, condition reports, and stock status.
• Coordinate vehicle inspections, condition assessments, and documentation requirements.
• Organize vehicle parking arrangements and ensure efficient yard space utilization.
• Monitor vehicle movements and coordinate transfers between different operational locations.
• Liaise with transport providers, auction teams, suppliers, and internal departments.
• Identify inventory discrepancies, missing documentation, and operational irregularities.
• Ensure vehicles are properly stored, secured, and maintained within designated yard areas.
• Prepare inventory reports, movement logs, and operational performance summaries.
• Support improvements in inventory control procedures, yard organization, and operational efficiency.

Skills

Inventory control

Warehouse operations

Logistics

Microsoft Excel

Inventory management systems

Coordination

Organizational skills

Attention to detail

Communication

Problem solving

Independent work

Tools

Excel

Inventory management software

Job description

We’re looking for a highly organized, detail-oriented, and operations-focused professional to oversee vehicle inventory management and coordinate daily yard activities. The successful candidate will play an important role in maintaining accurate vehicle records, monitoring stock movements, coordinating vehicle inspections, and ensuring efficient yard operations.

This position is ideal for someone with strong coordination abilities, an interest in automotive operations, and the ability to manage inventory activities in a fast-paced environment.

• Monitor and maintain accurate records of all vehicles entering and leaving the yard.
• Coordinate vehicle receiving, registration, allocation, storage, and release procedures.
• Conduct regular physical inventory checks and reconcile vehicle records against system data.
• Maintain updated vehicle information, including registration details, condition reports, and stock status.
• Coordinate vehicle inspections, condition assessments, and documentation requirements.
• Organize vehicle parking arrangements and ensure efficient yard space utilization.
• Monitor vehicle movements and coordinate transfers between different operational locations.
• Liaise with transport providers, auction teams, suppliers, and internal departments.
• Identify inventory discrepancies, missing documentation, and operational irregularities.
• Ensure vehicles are properly stored, secured, and maintained within designated yard areas.
• Prepare inventory reports, movement logs, and operational performance summaries.
• Support improvements in inventory control procedures, yard organization, and operational efficiency.

Requirements

• Understanding of inventory control, warehouse operations, logistics, or automotive administration.
• Familiarity with vehicle stock management and inventory tracking procedures.
• Knowledge of vehicle documentation, registration records, and inspection processes is an advantage.
• Proficiency in Microsoft Excel and inventory management systems.
• Strong organizational and coordination skills.
• Excellent attention to detail and recordkeeping accuracy.
• Ability to manage multiple operational tasks and changing priorities.
• Good communication and problem-solving abilities.
• Ability to coordinate effectively with drivers, vendors, and internal teams.
• Responsible, proactive, and capable of working independently.

What We Offer

• Exposure to automotive inventory and vehicle yard management operations.
• Opportunities to develop expertise in logistics and operational coordination.
• A professional and collaborative working environment.
• Training and continuous professional development.
• Opportunities for long-term career growth within operations.
• Competitive compensation and benefits package.