UAE National Editorial & Design Project Coordinator

Ounass

Dubai

Hybrid

AED 134,000 - 190,000

Full time

5 days ago

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Job summary

Ounass in Dubai is seeking a Creative & Editorial Project Coordinator to drive operational excellence across the function. You will manage project workflows, streamline the briefing process, and ensure on-time delivery from briefing through final delivery.

This role partners with production and design teams, uses dashboards to track capacity, and champions AI-enabled workflows to improve efficiency. A 3-5+ year background in project coordination within creative or marketing environments is

Qualifications

Bachelor's degree in a relevant field.
Experience coordinating projects in creative or marketing environments.
Strong project management and stakeholder engagement skills.

Responsibilities

Own end-to-end project tracking across the Creative & Editorial function, maintaining full visibility of projects, milestones, dependencies, and deadlines.
Ensure projects move efficiently through briefing, review, approval, and delivery stages.
Identify bottlenecks and proactively resolve blockers.
Support prioritisation across BAU, campaigns, brand partnerships, and special projects.

Skills

Project coordination

Stakeholder management

Data-driven decision making

Attention to detail

MS Office proficiency

Education

Bachelor's degree in Business Management, Marketing, Communications, Project Management, or related creative discipline

Tools

Jira

Asana

Monday.com

Airtable

Notion

ClickUp

Job description

Job Purpose

The Creative & Editorial Project Coordinator drives operational excellence across the Creative & Editorial function. This role is responsible for managing project workflows, streamlining and improving the briefing process, enhancing visibility of team capacity and delivery, and ensuring projects move efficiently from briefing through to final delivery.

Reporting to the Head of Creative & Editorial, the role ensures the smooth flow of projects across creative and editorial workflows. This includes maintaining accurate briefing systems, adhering to timelines, and supporting seamless execution across production and design teams.

The role also supports the transformation of the function into a scalable, data-driven operation through process optimisation, AI adoption, and structured project management.

Roles and Responsibilities

Strategic Responsibilities

Functional Responsibilities

Project & Workflow Management

Own end-to-end project tracking across the Creative & Editorial function, maintaining full visibility of projects, milestones, dependencies, and deadlines
Ensure projects move efficiently through briefing, review, approval, and delivery stages
Identify bottlenecks and proactively resolve blockers
Support prioritisation across BAU, campaigns, brand partnerships, and special projects

Briefing & Creative Operations

Streamline and enhance the briefing process, ensuring accurate capture of information and smooth flow through systems
Establish and maintain project management frameworks, workflows, and SOPs
Improve resource planning, workload allocation, and capacity forecasting
Support delivery planning and drive accountability through clear ownership and timelines
Support the day-to-day running of creative operations across production and design

Process Optimisation & Automation

Continuously review workflows to identify inefficiencies and reduce manual administrative effort
Implement smarter processes and tools to drive efficiency
Partner with stakeholders to automate repetitive tasks and introduce AI-enabled workflows
Support adoption of new tools and technologies across the team

Data & Reporting

Build and maintain dashboards providing visibility on project status, team capacity, resource allocation, and delivery performance
Track AI adoption, efficiency gains, and workflow bottlenecks
Produce regular reports and actionable insights to support decision-making

Stakeholder Management

Act as the operational link between Creative, Editorial, Marketing, Buying, Content, Product, and Production teams
Ensure alignment on briefs, timelines, and deliverables across stakeholders
Escalate risks proactively and drive timely resolution

Job Requirements

Education

Bachelor's degree in Business Management, Marketing, Communications, Project Management, or a related creative discipline

Experience

3-5+ years of experience in Project Coordination, Creative Operations, Project Management, or Marketing Operations
Experience within a creative, marketing, content, or agency environment is preferred

Knowledge & Skills

Strong project management skills with the ability to manage multiple concurrent projects
Hands-on experience with tools such as Jira, Asana, Monday.com , Airtable, Notion, or ClickUp
Experience implementing automation workflows and using AI tools (highly desirable)
Knowledge of workflow mapping and process optimisation
Experience building dashboards and reporting frameworks
Strong analytical and data interpretation skills
Understanding of creative production and editorial workflows
Excellent stakeholder management and communication skills
High attention to detail with a data-driven approach
Proficiency in MS Office
Highly organised, proactive, and adaptable in a fast-paced environment
Strong sense of accountability and ability to maintain confidentiality
Innovative mindset with the ability to introduce new ideas and efficiencies